Office Manager

An exciting opportunity has arisen for an experienced and proactive Office Manager to join a well‑established educational organisation in Surrey. This role will play a pivotal part in ensuring the smooth and efficient day‑to‑day operation of the administration and reception functions while supporting a busy and growing environment.

Job Title: Office Manager

Job Type: Permanent

Location: Surrey

Salary: £30,600 - £32,500 (term time only plus 2 additional weeks)

Benefits: Generous pension scheme, employee wellbeing support, professional development opportunities, generous holiday entitlement and access to a supportive working environment

Reference No: 16183

Office Manager – About the Role

An exciting opportunity has arisen for an experienced and proactive Office Manager to join a well‑established educational organisation in Surrey. This role will play a pivotal part in ensuring the smooth and efficient day‑to‑day operation of the administration and reception functions while supporting a busy and growing environment.

Main Responsibilities

• Oversee the day-to-day operation of the reception and administrative functions.
• Ensure visitors, families, staff and external professionals receive a professional and welcoming experience.
• Manage office systems, processes and procedures to support the efficient running of the organisation.
• Supervise and coordinate administrative activities, ensuring workloads are effectively prioritised and managed.
• Maintain accurate records and management information systems, ensuring data integrity and compliance.
• Support pupil and staff administration processes, ensuring documentation is completed and maintained accurately.
• Monitor and improve administrative procedures to enhance efficiency and service delivery.
• Manage correspondence, enquiries and communications, ensuring timely and professional responses.
• Work collaboratively with senior leaders and wider teams to support operational objectives.
• Ensure compliance with safeguarding, data protection and confidentiality requirements.
• Coordinate office resources, supplies and facilities‑related administration as required.
• Support the continuous improvement of administrative systems and office operations.

The Successful Candidate Will Have

• Previous experience in an Office Manager, Senior Administrator, Operations Coordinator or similar role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Experience supervising, coordinating or leading an administrative function.
• Excellent attention to detail and a commitment to maintaining accurate records.
• Strong IT skills and experience using database, administration or management information systems.
• A professional and approachable manner with excellent customer service skills.
• The ability to communicate effectively with a wide range of stakeholders.
• A proactive approach with strong problem‑solving skills and the confidence to take ownership of processes.
• An understanding of confidentiality, safeguarding and data protection requirements.
• The ability to work both independently and collaboratively within a busy environment.

Previous experience within education would be advantageous; however, candidates with strong transferable office management, administration or operational support experience from other sectors are encouraged to apply. This is an excellent opportunity for a capable and organised professional to join a supportive and purpose-driven organisation, where you can make a genuine impact while contributing to the smooth running of a dynamic educational environment.

We do not discriminate on the grounds of any protected characteristics.

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