Senior Administrator/PA

London Source: WhatJobs

c. £40,000 - £60,000 depending on…

Senior Administrator / PA

Central London

Salary: c. £40,000 - £60,000 depending on experience.

One of our private clients requires a Senior Administrator / PA to join their established, fast-paced family office in Soho.

The Role

This is a varied and dynamic position covering all administration, diary coordination, document management, travel arrangements and bookings. Working within a structured and collaborative PA team, the successful candidate will support the wider family office and anticipate operational needs before they arise. Priorities can shift rapidly, so a proactive approach, a commercially minded outlook and genuine flexibility are essential. The role would suit a mid-career professional who thrives in a bustling environment and prefers working within a team rather than in isolation.

Key Responsibilities

Managing complex and changing diaries, thinking ahead to anticipate the daily and weekly needs of the office
Researching, coordinating and booking detailed door-to-door travel itineraries from scratch
Working closely within the PA team, supporting junior administrators and covering for the Senior PA as required
Processing invoices, expense claims and petty cash, and keeping accurate records
Researching suppliers, services and products, preparing cost comparisons and presenting recommendations
Purchasing gifts, arranging presentation and coordinating deliveries
Booking restaurants, events, appointments and other personal or business requirements
Assisting with administration relating to international properties and household matters
Liaising professionally with suppliers, advisers and service providers
Using initiative to resolve ad hoc issues with a no-task-too-small attitude
Routine administration, document management and office organisation

Candidate Profile

A solid career history in PA support, with a clear track record of reliability, dedication and tenure
Extensive experience in complex travel PA work, including building detailed itineraries from scratch
Exceptional organisational skills, with a natural ability to think several steps ahead and meticulous attention to detail
A highly collaborative mindset and a preference for working as part of a team
Proactive and self-sufficient, with a hands-on approach to everyday administrative and office duties
Strong critical thinking, common sense and commercial awareness of the balance between time, cost and quality
Experience in budget management, cost control and efficient resource planning
A track record of seeing tasks through to completion and making sure nothing falls through the cracks
Resilient and composed under pressure, with the confidence to find solutions independently
The highest levels of discretion and confidentiality