PA/EA

Job Title: Personal Assistant / Minute Taker (Interim Contract)

Contract: Initial 2-month fixed term, followed by rolling monthly contract

Working pattern: Monday-Thursday 9:00-17:30, Friday 9:00-17:00 (to be confirmed at interview)

Location: Aylesbury

Working arrangement: No home working during the first three months (to be reviewed thereafter)

About the Role

We are seeking an experienced and highly professional Personal Assistant with strong minute-taking expertise to provide dedicated support to a busy Service. This role requires excellent organisational skills, discretion, and the ability to manage a varied and confidential workload.

The successful candidate will be expected to settle quickly into the role; therefore, availability and commitment during the initial period is essential, and annual leave is not normally expected during the first two months.

Key Responsibilities

• Provide confidential, dedicated personal assistance, research, organisational, and administrative support to ensure the effective running of the Service
• Manage and maintain efficient systems for logging, storing, and archiving information
• Handle correspondence (electronic and written), often of a highly confidential nature
• Arrange meetings and conference bookings, including room bookings and scheduling
• Prepare agendas, collate papers, and ensure timely distribution of documents
• Attend meetings and produce accurate, high-quality minutes
• Liaise with external suppliers and stakeholders as required
• Manage meeting processes, including tracking actions, deadlines, and reminders
• Provide high-standard typing and general administrative support
• Ensure confidentiality and security of sensitive information at all times
• Undertake and manage ad hoc projects and research tasks
• Support the development and maintenance of electronic document management systems
• Promote good administrative practices across teams and disciplines
• Provide cover for other Executive Support/PA roles when required

Requirements

• Extensive professional minute-taking experience in a busy environment
• Previous experience working at Personal Assistant (PA) or Executive Support level
• Strong organisational and administrative skills
• Excellent written communication and attention to detail
• Ability to manage confidential information with discretion
• Confident working independently and managing multiple priorities
• Experience supporting meetings, senior stakeholders, and complex scheduling

Additional Information

• This role requires a high level of professionalism and reliability
• No hybrid or home working during the initial three months (subject to review thereafter)
• Flexibility and adaptability are essential due to the nature of the workload

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