Commercial Property Secretary

About The Role

We have an exciting opportunity for a Secretary to join our Commercial Property Team in our Leicester office .

The person in this role is responsible for providing an efficient secretarial and administrative service to fee earners in the Commercial Property team. A Legal Secretary will be a collaborative team player with a strong work ethic and the ability to communicate effectively with colleagues, clients and external contacts. The person should have a good level of IT literacy and be confident learning and using the systems and software required to support commercial property matters. The main responsibilities include:

• Providing accurate and timely secretarial and administrative support;
• Communicating professionally with fee earners, clients and external contacts; and
• Preparing and completing correspondence, legal documents and property-related forms.

Duties And Responsibilities

As a Legal Secretary in the Commercial Property team, the role will include a range of secretarial and administrative duties to support fee earners and the smooth progression of property matters. Day-to-day duties can include:

• Creating and amending documents, including copy typing, formatting, producing new versions and tracking changes against previous versions;
• Accurate typing from digital dictation and preparing correspondence, reports, leases and other property-related documents;
• Answering telephone calls professionally, taking accurate messages and dealing courteously with clients and external contacts;
• Opening, maintaining and closing client and matter files, including filing correspondence and documents accurately;
• Managing fee earner diaries, arranging meetings and supporting meeting logistics when required;
• Carrying out administrative routines, including scanning, printing, photocopying and preparing documents for signature;
• Supporting property transactions with searches, Land Registry and Companies House documentation, Stamp Duty Land Tax returns, completion paperwork and post-completion administration, as directed by the fee earner;
• Liaising with clients, agents, solicitors and other third parties to obtain information and provide administrative updates; and
• Supporting fee earners with time recording, accounting and billing processes, including managing routine queries.

Clients

Legal Secretaries are required to liaise with clients and external contacts regarding administrative activities and support enquiries on behalf of fee earners. It is important to build effective working relationships with fee earners, clients and contacts. To achieve this, a Legal Secretary must:

• Deliver practical services of outstanding quality that are focused on clients' needs;
• Prepare accurate correspondence and property-related legal documents for clients and other parties; and
• Deal appropriately with client enquiries in the absence of the fee earner, escalating where necessary.

Technical Competencies

• Excellent organisational, time management and problem-solving skills
• Strong written and verbal communication skills
• High level of IT literacy and confidence using document management and case management systems
• Ability to prepare and manage legal documents accurately, including property-related forms and correspondence
• Strong attention to detail, accuracy and the ability to manage competing priorities
• Previous legal secretarial experience is desirable; commercial property experience would be an advantage

About Us

At Howes Percival, we are driven by a commitment to our clients and a passion for achieving their goals. With a rich heritage spanning over 200 years, we have evolved into a leading law firm with a reputation for delivering exceptional results across a wide range of practice areas. Our team comprises highly skilled lawyers who combine deep industry knowledge with innovative thinking to provide strategic advice and tailored solutions to our diverse client base.

As an employer, we value talent, diversity, and collaboration. We foster a supportive and inclusive culture where every team member is empowered to thrive and make a meaningful impact. Joining Howes Percival means being part of a dynamic growing and forward-thinking firm dedicated to excellence in legal practice and client service.

Below are some other reasons that help us in our mission to be a place where people want to work and enjoy working:

• We achieved a three-star 'World Class' accreditation in the top 75 "Best Companies" (formerly The Sunday Times Best Companies Awards) and ranked 5 th in the top 75 "UK's Best Large Companies to Work For" category for 2025.
• We have been ranked #1 Best Law Firm to work for in the UK by Best Companies for 2025 and #1 company in the East Midlands region.
• We have been accredited with "Investors in People" since 1996 and were shortlisted for Employer of the Year in 2023.
• Our lawyers come from a variety of backgrounds, many from larger and City firms, some from in-house - we all share the same Howes Percival DNA and all of this rich experience is there for you to learn from.
• We offer a wide range of benefits for all our valued employees including (but not limited to); Perks at Work discounts, profit share scheme and discretionary bonus, 25 days holiday entitlement, one paid 'charity day' per year, comprehensive private medical cover, plus a well being calendar with a wide range of regular events.

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