Leadership Team Assistant (Pentland Capital)

The Pentland Group is one of the UK's largest and most respected privately owned companies, with roots tracing back to the 1930s. Founded by the current chairman's parents, Pentland remains an entrepreneurial family business, wholly owned and led by the family. Today, we're proud to be a global community of over 1,300 people working across our diverse portfolio. Our operations span three core divisions:

• Investments : Pentland Capital drives the Group's investment strategy, managing a range of private equity and fund management activities globally.
• Brand Management : Through Pentland Brands, we own and license some of the world's most iconic sports, footwear, and fashion brands, including Speedo, Berghaus, Canterbury of New Zealand, and Endura.
• Retail : We are the majority shareholder in JD Sports Fashion plc, one of the leading retail groups listed on the FTSE 100.

Reports to:

Head of Tax

Location:

Manchester Square, London

Hours:

36.5 hours per week, Monday to Friday (4.30pm finish on a Friday)

The Leadership Team Assistant Mission:

To provide high-quality, proactive and confidential administrative support to the Group General Counsel, Group Finance Director and Group Head of Tax, alongside broader team, governance and administrative support across the Legal, Finance and Tax functions.

The role acts as a key point of coordination across the Legal, Finance and Tax functions and requires strong organisational skills, attention to detail and the ability to manage competing priorities. The role also provides administrative support (one day per week) to company secretarial function on KYC and AML compliance activities.

How you'll drive success:

Leadership Support

• Provide dedicated administrative support to the assigned Leadership Team members.
• Manage diaries where requested.
• Coordinate internal and external meetings across multiple stakeholders, locations and time zones, ensuring all meeting logistics are managed effectively, including scheduling, venue and room bookings, video conferencing arrangements, attendee communications and meeting materials.
• Prepare agendas, collate meeting materials, and monitor actions and follow-up activities where required.
• Arrange domestic and international travel, accommodation and detailed itineraries.
• Process expenses and support approval workflows.
• Assist with correspondence and inbox management where appropriate and required

Administrative Support

• Support the preparation of board packs, presentations, reports and correspondence.
• Provide document management support, including document organisation, filing, and maintenance of filing systems and document repositories, both internally and through third-party platforms.
• Manage the execution and signing of contracts and related documentation, ensuring all required approvals, signatures, and fully executed copies are obtained.

Administrative Support to the Company Secretarial Function

• Provide administrative support on KYC and AML compliance (approximately one day per week), coordinated through the Assistant Company Secretary, including:
• Preparing and issuing KYC and due diligence documents for banks, funds and investment managers.
• Maintaining KYC records, ownership charts and supporting corporate documents.

Stakeholder Management

• Act as a professional first point of contact for internal and external stakeholders.
• Build effective relationships across the business and with external advisers.

Team & Event Support

• Coordinate team meetings, off-site events and leadership workshops.
• Support corporate events involving Legal, Finance, Treasury and Tax teams.
• Provide holiday and sickness cover across the wider support team where required.

What you'll need to thrive:

• Demonstrable experience in a Personal Assistant or Administrative Assistant role.
• Experience supporting multiple senior stakeholders simultaneously.
• Excellent diary management and prioritisation skills.
• Strong organisational and planning capability.
• High levels of discretion and confidentiality.
• Advanced Microsoft Office skills, particularly Outlook, Word, PowerPoint and Excel.
• Excellent written and verbal communication skills.
• Experience supporting Legal, Finance or Tax leaders.
• Exposure to KYC, AML or client onboarding processes.
• Financial services, investment management, private equity or professional services experience.
• Experience working within a fast-paced, regulated environment.

Alongside a competitive salary and discretionary bonus, we offer a comprehensive benefits package designed to support your wellbeing, flexibility, and life outside work. This includes generous holiday allowance with the option to buy more, hybrid and flexible working, enhanced family leave, pension and financial protection, wellbeing support, travel schemes, and generous discounts across Pentland Brands and selected retail partners. You can find full details of our benefits and perks on our UK Benefits page.

The Interview Process

We want our interview process to feel clear, straightforward, and supportive. If your experience and expectations look like a strong match for the role, here's what you can expect next:

1. Talent Team Intro Call - A 30-minute video call with our Talent Team to get to know each other, talk through the role and your experience, and answer any questions you have.
2. Experience Interview - A more in-depth interview (usually online) with the hiring manager to explore your skills, experience and approach, and how these align with the role, our principles, and our ways of working.
3. Final Interview - A final in-person interview at our office, focused on deeper discussion and practical application, giving you the chance to meet more of the team and see Pentland Brands in action.

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