Medical Secretary Neurosurgery

Main area Neurosurgery Grade NHS AfC: Band 3 Contract 12 months (12 months secondment/Fixed term contract.) Hours Full time - 37.5 hours per week Job ref 216-PL-DD

Site University Hospital Plymouth Town PLYMOUTH Salary £25,760 - £27,476 Per Annum, pro-rata Salary period Yearly Closing 13/10/ :59

Job overview

To provide a comprehensive administration service within the Neurosurgery service line. Supporting the Band 4 Speciality Coordinator to provide secretarial support to the Consultants and wider medical team in an efficient and timely manner.

This post is part of a professional multi-skilled team working within the Neurosurgery Service.

***Preference will be given to internal Trust staff, as well as ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.

Please note that applications from temporary workers who have been engaged with the Trust for a minimum of 3 months are welcome.

Available as a fixed term contract or secondment opportunity. (With current line manager's agreement). ***

Main duties of the job

The key responsibilities of this role are the effective and efficient management of specific departmental and patient administration systems, ensuring strict adherence and compliance to all Trust Policies and procedures.

Working for our organisation

We are a people business – where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure.

We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams.

For further information please see attached job description

Person specification

Qualifications

• GCSE English and Math at Grades A-C/ 4-9 or equivalent demonstrable experience
• NVQ Level 3 in Business and Administration or equivalent standard/ equivalent demonstrable experience
• Working towards a recognised medical secretary qualification

Knowledge and Experience

• Previous demonstrable secretarial, administrative or support secretary experience
• Previous demonstrable experience in the use of word processors/data base/spreadsheet packages
• Previous demonstrable experience in a healthcare setting
• Previous demonstrable experience in a trainee support/medical secretary role

Aptitude and Abilities

• Proven ability to work calmly and methodically when undertaking a varied workload in a busy working environment .
• Good communication skills, written and verbal, with ability to demonstrate fluency, clarity and effectiveness at all levels.
• Proven understanding of the Trust’s waiting list policy within the work place

PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY INCLUDING YOUR JUNK FOLDER.

We welcome and encourage applicants who identify with all protected characteristics to apply for our roles. We believe that diversity strengthens our teams and improves our patients' experience. At UHP we aim to create an inclusive workplace and hospital where everyone feels they belong and included .

Providing false information is an offence & could result in the application being rejected or summary dismissal/police action if an applicant is successful.

Please note that if you are successful in your application & accept the position you agree that the Staff Health and Wellbeing Department can access your health records from your current/previous employer in order to check the status of your inoculations & screening tests. This is an automated process & the information will only be used for these purposes prior to your taking up the position with us.

For Doctors Roles:

Unsolicited CVs and Candidate Profiles/Details University Hospitals Plymouth has a commitment to sourcing candidates directly and as such we do not accept speculative CVs from agencies.

We do, however, work with a defined list of preferred HTE Framework suppliers who may be invited to support us in sourcing candidates for particular roles.

In line with our preferred supplier list, we only pay agency fees where we have a signed agreement in place and an agency has been instructed by a member of the Trust’s Medical Workforce team.

We do not pay agency fees where speculative and unsolicited CVs are submitted to the Trust or Trust employees by any other means than the official route above. Where this is not observed the Trust reserves the right to contact these candidates directly and initiate discussions without payment of any agency fee.

Any candidate details (whether written or spoken) or CVs that are referred directly will not constitute an introduction. The Trust will under no circumstances be responsible for any recruitment fees in relation to these contacts.

Submission of any unsolicited CVs, candidate’s details and/or proposals to the Trust will not be considered further and will be deemed evidence of full and unlimited acceptance of this Agency Protocol.

In order to establish and maintain good working relationships with the Trust’s agency suppliers, we ask that this Protocol is adhered to and thank you for your co-operation.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Name Sophie Cornelius Job title Clinical Admin Manager Email address Telephone number Additional information Sophie Cornelius, telephone , email

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