Personal Assistant

Role Purpose

To provide secretarial and administrative support to UK Consultancy team on a daily basis to ensure that their needs and the clients’ needs are met at all times.

This role will be supporting the Midlands and South Building Consultancy team.

Key Responsibilities

• An understanding of the teams’ priorities including diary management. This involves organising travel arrangements, client and internal meetings, lunches and dinners.
• Organisation of internal and external events including client entertaining and network events
• Creation of Letters and PowerPoint presentations from scratch to a high standard
• Preparation of outgoing correspondence and various other document.
• Dictation typing, amending, formatting and binding reports
• Creating agendas/collating all papers ahead of meetings
• Full management of filing/e-filing/archiving
• Meet and greet clients, including booking meeting rooms, equipment and organising refreshments as necessary
• Communicate with the team, ensuring a high level of awareness of current priorities and whereabouts
• Travel and expenses management
• Administrative duties for the business’ one team Charity Partner, Shelter in accordance with supporting the Exec Director
• Other ad hoc tasks as and when required

Person Specification/Requirements

• Prior PA/Secretarial experience
• Experience of working with internal/external clients
• Ability to work proactively and co-operatively
• Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
• Pro-active and enjoys working autonomously and as part of a wider team
• Being ‘one step ahead’, i.e knowing where they need to be, when and with the right paperwork
• Maintains a positive attitude towards routine tasks
• Accurate and exceptional attention to detail
• Extremely professional and approachable whilst also being adaptable
• Understands and appreciates the importance of using discretion
• Team player who deals effectively with colleagues and clients
• Excellent IT skills (Word, Excel, MS Outlook & PowerPoint) for the production of high quality documents, reports, correspondence, diary and email management
• Excellent communication skills, both verbally and in writing

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