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Project Administrator

Are you fluent in both written and spoken Japanese and English, with the ability to communicate confidently with international project stakeholders?

Do you have experience in a Project Administrator, Site Administrator or Project Support role within engineering, construction, infrastructure, manufacturing or major project environments?

Would you like to play a key role supporting the delivery of a nationally significant decarbonisation project whilst working closely with both UK and Japanese project teams?

The Opportunity

An exciting opportunity has arisen for a Japanese-speaking Project Administrator to join a major carbon capture and decarbonisation project in North Wales.

This role offers the opportunity to work on a high-profile engineering programme, supporting both UK and Japanese personnel within a fast-paced project environment.

In return, you will gain exposure to a landmark infrastructure project, work alongside international teams, and play a key role in supporting successful project delivery from site.

Your duties and responsibilities will be

• Provide administrative support to the project management and site teams.
• Coordinate travel arrangements, accommodation bookings and business itineraries.
• Process and track employee expenses and project-related costs.
• Support mobilisation and onboarding activities for project personnel.
• Arrange meetings, prepare agendas and coordinate meeting logistics.
• Maintain project records, documentation and filing systems.
• Assist with timesheet administration and workforce records.
• Coordinate site access requirements and visitor arrangements.
• Support invoice processing and general office administration activities.
• Liaise with internal stakeholders, subcontractors and project teams.
• Assist in the preparation of project reports, presentations and correspondence.
• Ensure documentation is maintained accurately and confidentially.
• Provide translation and communication support where required between Japanese and English-speaking stakeholders.
• Support wider project activities as required by the project leadership team.

You will have the following qualifications & experience:

• Fluent spoken and written Japanese and English (essential).
• Previous experience in a Project Administrator, Project Coordinator, Site Administrator or Project Support position.
• Strong administrative and organisational skills.
• Experience coordinating meetings, travel and project documentation.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
• Excellent communication and stakeholder management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Ability to work independently and as part of a wider project team.
• Full UK Driving Licence.

It’s great if you also have the following

• Experience supporting engineering, construction, infrastructure or industrial projects.
• Experience working within EPC, oil & gas, energy, manufacturing or major capital project environments.
• Knowledge of document control processes.
• Previous experience supporting international project teams.
• Experience coordinating mobilisation, logistics or workforce administration activities.
• Familiarity with project management systems and databases.
• Understanding of health, safety and quality requirements within a project environment.

The setting for the role

• Site-based position in North Wales.
• Full-time, Monday to Friday.
• 35 hours per week.
• Fixed-term contract supporting a major project programme.
• Collaborative project office environment working alongside UK and Japanese stakeholders.
• Opportunity to contribute to a nationally significant carbon capture and decarbonisation project.

About the employer

Millbank Holdings Ltd is an equal opportunities employer committed to creating an inclusive and diverse workforce. We welcome applications from all suitably qualified individuals, regardless of background, and encourage candidates from underrepresented groups to apply.

We are proud to be a member of the Disability Confident Scheme, and we are committed to ensuring an accessible and supportive recruitment process for everyone. If you require any adjustments at any stage, please let us know and we’ll do our best to accommodate.

Millbank operates as both an Employment Agency and an Employment Business.

Proud member of the Disability Confident employer scheme

Job details

Company: Millbank Holdings Ltd

Salary: £40,000 to £40,000 a year

Location: Mold, CH7 4HB

Job type: Permanent

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