Personal Assistant - Product Director

Company Description

Air Charter Service is looking for an organised, enthusiastic and proactive Personal Assistant / Team Coordinator to support our Product Director of Luxury Travel .

Working closely with the Product Director, as well as the wider Client Experience and Jetcard teams, you'll play a key role in driving collaboration, ensuring clear communication and helping projects and initiatives progress smoothly across the business.

This is a fantastic opportunity for someone with strong administrative and organisational skills who enjoys working in a fast-paced, collaborative environment. You'll be a confident communicator with a keen eye for detail, capable of coordinating across multiple teams, managing reporting and keeping priorities on track. As a trusted support to the Product Director and the wider Luxury Travel team, you'll help ensure projects move forward, actions are delivered, and teams remain aligned.

Job Description

• Provide proactive administrative and diary support to the Product Director - Luxury Travel.
• Support the wider Client Experience and Jetcard teams with day-to-day administration and coordination.
• Organise meetings, prepare agendas, take minutes, and follow up on actions.
• Coordinate projects and initiatives across multiple teams and departments.
• Prepare reports, presentations, and team updates.
• Monitor actions and deadlines to ensure priorities stay on track.
• Build strong relationships with colleagues and stakeholders across the business.
• Identify opportunities to improve processes and support operational excellence.
• Provide flexible administrative support and get involved wherever needed.

Qualifications

• Previous administration experience is essential.
• Experience as a PA, Team Coordinator or in a similar support role is desirable but not essential
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong attention to detail and a proactive, can-do approach.
• Comfortable working in a fast-paced environment and adapting to changing priorities.
• Confident communicating and building relationships with stakeholders at all levels.
• Experience coordinating diaries and meetings - desirable
• Good working knowledge of Microsoft Office, including Outlook, Word, Excel and PowerPoint.
• A collaborative team player who enjoys getting stuck in and supporting others.
• A willingness to learn, take ownership and continuously look for ways to improve

Additional Information

• Starting salary of up to £40,000 per annum
• 22 days holiday - increasing to 25 days after 1 years service & with length of service
• Free breakfast & Lunches in our onsite canteen "The Hangar"
• Free onsite gym and classes
• Private healthcare and pension
• Cycle to work scheme
• Continued professional development
• 2x charitable giving back days per year

DIVERSITY & INCLUSION

Here at ACS we're passionate about bringing people together to create a truly inclusive environment that promotes and values diversity, across our global network of offices.

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