Maintenance Scheduler

Key Responsibilities Maintenance Scheduling & Coordination

• Develop, maintain and communicate daily, weekly, monthly and shutdown maintenance schedules for all plant assets.
• Coordinate maintenance activities across manufacturing, utilities, warehousing, packaging and site infrastructure.
• Align maintenance schedules with production plans to minimise downtime and maximise plant availability.
• Lead weekly scheduling and planning meetings with Operations, Maintenance, Engineering and Supply Chain teams.
• Prioritise maintenance activities based on safety risk, equipment criticality, regulatory requirements and operational impact.
• Manage schedule changes arising from breakdowns, emergent work and changing production priorities.
• Coordinate planned shutdowns, turnarounds and major maintenance campaigns.
• Ensure all scheduled work complies with site permit-to-work requirements and safe systems of work.

Work Preparation & Resource Coordination

• Ensure all work orders are fully prepared before being scheduled.
• Verify availability of labour, materials, spare parts, specialist tools, contractors and permits.
• Coordinate contractor activities including RAMS reviews, access arrangements, lifting operations and specialist services.
• Liaise with Stores, Procurement, Engineering and suppliers to resolve material shortages and expedite critical spares.
• Monitor availability of strategic and critical spare parts to support plant reliability.
• Ensure maintenance activities are scheduled with all supporting documentation and execution requirements in place.
• Support effective planning and resource allocation during plant shutdowns and turnarounds.

Maintenance Work Management & Continuous Improvement

• Drive compliance with maintenance work management processes and best practice principles.
• Support continual improvement of planning, scheduling, execution feedback and work order close-out processes.
• Identify opportunities to improve maintenance efficiency, resource utilisation and schedule effectiveness.
• Participate in reliability improvement initiatives aimed at reducing equipment failures and increasing asset availability.
• Support implementation of Lean Manufacturing, TPM, Reliability Centred Maintenance (RCM) and continuous improvement programmes.
• Promote a proactive maintenance culture focused on safety, reliability and operational excellence.
• Support root cause investigations and corrective action implementation where maintenance performance trends indicate recurring issues.

Schedule Compliance, KPI Reporting & Backlog Management

• Monitor and report maintenance performance against agreed KPIs.
• Track and analyse:
• Schedule Compliance
• Preventive Maintenance Compliance
• Work Order Completion
• Backlog Volume and Age
• Planned vs Reactive Maintenance
• Equipment Downtime
• Resource Utilisation
• Shutdown Performance
• Manage maintenance backlog to ensure work is prioritised according to risk, plant criticality and business impact.
• Produce maintenance reports, dashboards and performance summaries for site leadership.
• Identify performance trends and recommend actions to improve reliability and maintenance effectiveness.

CMMS Administration & Data Integrity

• Administer and maintain the site CMMS platform.
• Ensure integrity of asset hierarchies, equipment records, BOMs, maintenance plans and work order data.
• Support optimisation and standardisation of CMMS workflows and reporting processes.
• Maintain accurate maintenance history records and backlog visibility.
• Develop and maintain KPI dashboards and management reports.
• Conduct routine audits of CMMS data to ensure compliance with site standards.
• Provide CMMS support and training to maintenance personnel.

Technical Support

• Read and interpret engineering drawings, P&IDs, technical specifications, equipment manuals and maintenance documentation.
• Support development and review of maintenance job plans and task instructions.
• Assist Engineering and Reliability teams with maintenance data analysis and asset improvement initiatives.
• Maintain awareness of equipment criticality and maintenance strategies across mechanical, electrical, instrumentation and control systems.

Safety, Environmental & Regulatory Compliance

• Ensure maintenance schedules support compliance with site safety management systems and permit-to-work procedures.
• Support safe execution of maintenance activities through coordination of PTW, LOTO and other safe systems of work.
• Ensure statutory inspections, compliance activities and critical maintenance tasks are completed within required timescales.
• Promote compliance with company procedures, environmental standards and regulatory obligations.
• Support Management of Change (MOC) requirements where maintenance activities affect equipment or processes.
• Contribute to Process Safety Management (PSM) objectives through effective maintenance planning and scheduling.
• Support COMAH and other high-hazard regulatory compliance requirements where applicable.

Qualifications & Experience Essential

• HNC/HND or equivalent qualification in Engineering, Maintenance, Manufacturing or related technical discipline.
• Experience in maintenance planning, scheduling or coordination within manufacturing, process, chemical, utilities, energy or heavy industrial environments.
• Experience using CMMS systems such as SAP PM, Maximo, Infor EAM, IFS or equivalent.
• Strong understanding of maintenance work management principles.
• Experience coordinating labour, contractors, shutdowns and maintenance resources.
• Knowledge of permit-to-work systems and safe systems of work.
• Competent user of Microsoft Excel and reporting systems.

Desirable

• Engineering apprenticeship or trade background.
• Experience within chemical, polymer, process manufacturing or COMAH-regulated environments.
• CMRP, IAM, APICS or recognised Maintenance Planning certification.
• Lean Manufacturing, TPM, Six Sigma or Reliability qualification.
• Experience with Power BI and maintenance analytics tools.

Key Competencies

• Excellent planning and organisational capability.
• Strong stakeholder management and communication skills.
• Ability to manage multiple priorities in a fast-paced manufacturing environment.
• High attention to detail and data accuracy.
• Strong analytical and problem-solving skills.
• Ability to challenge priorities constructively and make risk-based decisions.
• Good understanding of industrial maintenance processes and plant operations.
• Strong CMMS and systems capability.
• Continuous improvement mindset focused on operational excellence.
• Collaborative approach with Operations, Engineering, Stores and contractor teams

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