Senior Legal Admin Assistant

We’re looking for a confident, proactive Senior Legal Admin Assistant to join our Residential Property team at our Norwich office, supporting our lawyers with residential conveyancing transactions from instruction through to completion.

We’re looking for a confident, proactive Senior Legal Admin Assistant to join our Residential Property team at our Norwich office, supporting our lawyers with residential conveyancing transactions from instruction through to completion.

About Us

Fosters Solicitors, established in 1761, is one of the oldest law firms in England. From our rich heritage, we’ve grown into a modern, progressive firm that values integrity, professionalism, and exceptional client care. We put our clients, colleagues, and partners at the heart of everything we do and are proud of the reputation we have built within our local community.

With one of the largest residential conveyancing departments in East Anglia, Fosters are also members of the Law Society’s Conveyancing Quality Scheme, the recognised quality standard for residential conveyancing practices.

The opportunity

We are looking for a confident, personable and proactive Senior Legal Admin Assistant to join our Residential Property team in Norwich.

This is an exciting opportunity to become part of an established and award-winning legal practice, providing essential administrative support to our property lawyers and helping to ensure our clients receive a high-quality and efficient service.

You will be joining a busy and supportive team where attention to detail, organisation and a proactive approach are key.

About you and key responsibilities

You will play an important role in supporting our Residential Property team and ensuring the smooth running of day-to-day matters.

Your responsibilities will include, but are not limited to:

• Meeting and greeting clients and visitors in a professional manner.
• Drafting and issuing sale contracts and standard conveyancing documentation.
• Ordering mortgage redemption figures and property searches.
• Preparing Stamp Duty Land Tax (SDLT) forms and post-completion paperwork.
• Supporting the team with exchanges and completions.
• Answering telephone calls, taking accurate messages and responding to basic client queries.
• Preparing quotes and assisting with client onboarding.
• Providing administrative support to the wider team during busy periods.
• Filing, scanning and maintaining accurate client records in accordance with regulatory requirements.
• Assisting lawyers with the progression of residential property transactions from instruction through to completion.

Skills and experience required

Previous experience within a residential property or legal environment would be advantageous, although training will be provided for the right candidate.

We are looking for someone who can demonstrate:

• Excellent attention to detail and the ability to work accurately.
• Strong organisational skills and the ability to manage and prioritise a varied workload.
• Excellent written and verbal communication skills.
• Confidence when dealing with clients, telephone enquiries and visitors.
• The ability to work independently while also being a supportive member of the wider team.
• The ability to adapt and reprioritise in a busy, fast-paced environment.
• Experience using case management systems and Microsoft Office.
• A proactive approach, with the confidence to use initiative and solve problems.
• Reliability, punctuality and a professional approach.
• A willingness to learn, develop and build knowledge of residential conveyancing.

Training and development

You will receive training and support from our Residential Property team, including:

• Anti-Money Laundering requirements and Lexcel standards.
• Preparing and issuing draft contract packages.
• Obtaining searches, title information and mortgage redemption statements.
• Supporting exchanges and completions.
• Preparing completion and post-completion documentation.
• Understanding the key stages of a residential conveyancing transaction.
• Supporting the team to ensure post-completion registration is completed within the required priority deadlines.

Please note: This list is not exhaustive but provides an overview of some of the key duties and areas of development within the role.

Fosters Solicitors is an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment for all our employees.

We offer a free online quote for many of our services direct to your inbox.

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