Administrative Assistant

Are you organised, reliable and looking to develop your administrative experience within a community charity?

Do you enjoy coordinating meetings, maintaining accurate records and supporting projects and events?

Would you like a varied role where your work contributes to services that make a meaningful difference?

Then we would love to hear from you.

Europia has a vacancy for an Administrative Assistant

• 21 - 35 hours per week (3–5 days) based on the candidate's needs.
• Office based, with some flexibility for home working subject to operational needs
• £25,119 per annum FTE, rising to £26,421 following successful completion of probation (pro rata for part-time hours)

We’re looking for an organised, reliable and proactive Administrative Assistant to support Europia’s day-to-day operations.
This is a varied and hands-on role that combines general administration with support for projects, events and community activities. You will maintain records and internal systems, coordinate meetings and calendars, prepare meeting papers, take minutes and help ensure agreed actions are followed up.

Working under the direction of the Operations Manager and relevant staff leads, you will also provide basic administrative support across HR, volunteering, finance, fundraising and communications.

You will assist with arrangements for funded projects, workshops, outreach activities and community events. This may include coordinating venues, participant registrations, attendance records, materials, schedules and communications with participants, volunteers and external partners.

This is a developmental role offering the opportunity to build broad administrative experience within a small and growing charity. You will work closely with colleagues across the organisation while contributing ideas to improve our systems and ways of working.

The role will suit someone who:

• Has experience completing administrative tasks through employment, volunteering, education or a community setting.
• Has strong organisational skills and can manage a varied workload and multiple deadlines.
• Can maintain accurate records, spreadsheets, databases and internal trackers.
• Has good written and spoken English and can produce clear, professional emails, records and meeting notes.
• Is confident using Microsoft Office or Google Workspace, particularly spreadsheets for tracking and monitoring.
• Can organise calendars, appointments, meetings, room bookings and administrative deadlines.
• Has excellent attention to detail and understands the importance of confidentiality and data protection.
• Communicates effectively and respectfully with people from different backgrounds.
• Is self-motivated, reliable and able to follow through on agreed actions while seeking guidance when needed.
• Can remain calm, flexible and solutions-focused when priorities change.
• Is interested in supporting community projects, events and outreach activities.
• Shares our commitment to equality, inclusion and empowering diverse communities.

Experience of supporting projects, events, community activities, grant-funded work or monitoring and evaluation would be welcomed but is not essential. The ability to speak a Central or Eastern European language would also be an advantage.

Why Europia?
Since 2008, Europia has supported and empowered European nationals across Greater Manchester, including Roma, Romanian, Polish, Ukrainian and other vulnerable migrant communities.

We provide a wide range of free services, including immigration advice, advocacy, welfare support, health and wellbeing projects, emergency assistance, community development and cultural programmes.

At Europia, we are community-led, person-centred and values-driven, placing dignity, inclusion, empowerment and social justice at the heart of everything we do.

We are passionate about creating an inclusive workplace that values diversity and lived experience. We particularly welcome applications from disabled people, people from Black, Asian and minority ethnic backgrounds, and LGBTQ+ communities. We’re proud members of the Experts by Experience Employment Network and are committed to accessible and inclusive recruitment.

At Europia, you’ll have:

• A varied role providing experience across different areas of charity administration.
• The opportunity to support community projects, events and services that make a meaningful difference.
• Support to develop your administrative, coordination and organisational skills.
• The opportunity to contribute ideas for improving systems and ways of working.
• A supportive and collaborative team committed to learning and continuous improvement.

Key information

• Locations: Hybrid, Manchester
• Role Type: Permanent
• Salary: 21 - 35 hours per week (3–5 days) based on the candidate's needs.£25,119 per annum FTE, rising to £26,421 following successful completion of probation (pro rata for part-time hours)

Closing date: 26th October 2026
Interviews: Week commencing 2nd November 2026

More about this role

• Closing Date: Monday 26th October 2026 at 12:00pm
• Employee Benefits: Benefits include:28 days’ annual leave plus bank holidays, pro rata.Paid monthly wellbeing hour.Employee Assistance Programme.7% employer pension contribution at the Living Pension rate.Death in Service benefit following successful completion of probation.Flexible working opportunities, subject to operational needs.Ongoing learning and professional development opportunities.
• Flexible Working Options: Remote Working, Part time
• Would You Consider A Job Share For The Role?: Yes

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