Accounts Payable Assistant

About MUBI

MUBI is a global streaming service, production company and film distributor dedicated to elevating great cinema. To make this possible, we create, curate, acquire and champion visionary films, bringing them to audiences all over the world. We have a team of brilliant, dedicated and passionate people to help bring our mission to life. From London to New York, Istanbul to Paris, and Berlin to Mexico - we work together to realize MUBI’s vision.

That’s where you come in! Join our global team and help us make great cinema accessible to everyone, everywhere.

About the Role

MUBI has grown spectacularly over the last few years. This has been accompanied by increases in volumes of transactions with the numerous partners that MUBI works with, as well as increased staff expenditures on business activities.

As part of a small team, this Accounts Payable Assistant role within the London-based Finance team will become an expert in handling these areas, and will play a crucial part in helping the team to grow its capabilities in line with MUBI’s long‑term business plan.

On a daily basis, the role will involve processing inbound requests from external suppliers and internal colleagues, leading on communications with stakeholders to solve problems, and working closely with other members of the Finance team.

We work hybrid‑remote where we require 3 office days in London. Our core days are Tuesday, Wednesday & Thursday, with the flexibility to use our offices on the remaining two days if you wish.

Where you’ll have impact:

• Run the accounts payable transactional processes:
• Process incoming invoices from suppliers, ensuring these have been approved by budget holders and then entered accurately into the finance system
• Process staff expense claims and ensuring these are correctly documented, approved in line with policies, and entered in the finance system
• Manage weekly payment runs to ensure suppliers and employees are paid correctly according to internal policies
• Match payments to supplier accounts within the finance system, as part of the wider bank reconciliation processes
• Own inbound accounts payable emails and queries
• Develop and run existing and new accounts payable control processes:
• Connecting with your counterparts at our suppliers to reconcile ledger accounts and understand and solve any invoicing discrepancies
• Suggest and implement improvements to processes for staff expense claims and company credit card expenditures
• Where tasks are consistent and repeatable, work with others in the team to develop automated processes
• Contribute to the monthly accounting close process:
• Maintain monthly prepayments and accruals schedules
• Identify significant expenses that have not been invoiced, for inclusion in the monthly accruals schedule

What you’ll bring:

• Experience in a role running regular transactional processes, ideally in a medium- or large-sized company.
• Attention to detail - a single digit error can be meaningful when it comes to payments.
• Pride in delivering high quality and proactive ownership of your area of responsibility.
• Working experience with Google Sheets or Microsoft Excel is essential.
• A growth mindset where you can demonstrate an interest in both the development of your role and your own personal development. MUBI is a growing business and we want you to grow with it in a role suited to your skills and experience.
• Experience in international payments, including to the US, Canada, LATAM, and EU countries, as well as UK payees (preferred).
• You may have started studying for, or recently completed, a Finance qualification such as AAT or ACCA/CIMA foundation level (preferred).

We want to make cinema accessible to everyone. We believe people from different backgrounds bring different ideas that foster innovation and engagement, allowing us to attract great people to develop the best experience for our users.

MUBI is committed to being an Equal Opportunity Employer. That means it's our responsibility to ensure that all candidates are not discriminated against in our hiring processes and our employment decisions based on their race, color, religion, nationality or ethnic origin, age, gender identity or expression, sex, marital status, physical or mental disability, socioeconomic background, sexual orientation, family or parental status, or any other applicable characteristic.

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