Accounts Payable Assistant

Manchester Source: WhatJobs

See advert for pay

Process and accurately code and post around 1,000 supplier invoices per month across group entities
Use Dext to capture invoices and ApprovalMax to route approvals
Prepare and process several weekly supplier payment runs and month-end runs
Reconcile supplier statements and resolve discrepancies
Maintain clean and accurate supplier master data
Own the aged creditors ledger, monitor AP ageing and follow up open or overdue items
Process subcontractor payments, apply CIS deductions and help prepare monthly CIS returns under Financial Controller supervision
Act as the first point of contact for supplier and internal invoice and payment queries
Support month-end close and purchase-ledger balance-sheet reconciliations
Organise documentation and support internal and external audits
Identify manual tasks and improve AP processes through automation and AI
Work across Xero and QuickBooks Online in a multi-entity group
Report to the Financial Controller

Requirements

Some previous experience in accounts payable or purchase ledger
Genuine care for accuracy and attention to detail
Ability to juggle deadlines across multiple entities
Comfortable with Google Workspace and able to learn new systems quickly
Friendly and confident communication with suppliers and colleagues
Comfortable handling confidential financial information
Keen to build a career in finance and grow with a fast-moving group
Interest in using technology and AI to reduce manual finance work
Exposure to Xero and/or QuickBooks Online is advantageous; full training provided
Familiarity with Dext, ApprovalMax or Spendesk is advantageous
Understanding of double-entry bookkeeping or early study towards AAT is advantageous
Some knowledge of the Construction Industry Scheme is helpful but not essential
Experience in a group or multi-entity finance environment is advantageous
Expected to adhere to FCA Code of Conduct obligations

Core Competencies

Demonstrates expertise in accounts payable processes, including invoice coding, payment runs, and reconciliation, while leveraging tools like Xero and QuickBooks Online. Strong attention to detail and ability to improve processes through automation and technology are essential.