Event Speaker Liaison Coordinator

Hybrid working: 3 days in office

More than 100 market-leading B2 B conferences a year means a genuinely impressive portfolio to build on. If coordinating high-profile speakers across some of the biggest events globally sounds like your kind of work, the Event Speaker Liaison Coordinator role is worth a serious look.

• 100+ prestigious B2 B events building your portfolio
• Best Companies to Work For recognised employer
• Genuine wellbeing focus and people-first culture
• Hybrid working, 3 days London HQ and 2 days from home
• Cross-functional collaboration across marketing, sales and operations

The Company

Priding themselves on building a strong client base through flawless delivery and first-class service, this highly regarded agency has been recognised on multiple occasions as a leading innovator in their market. Recognised by Best Companies to Work For, this established events business runs market-leading, international B2 B conferences across healthcare, business technologies and future transport. They pride themselves on flawless delivery and first-class service and are repeatedly recognised as a leading innovator in the market. Employee wellbeing is taken seriously here, not just stated, and the collaborative structure means good thinking gets acted on. People who join the Event Speaker Liaison Coordinator team tend to build careers and stay for the long term. Offering an excellent working environment, strong team ethos, competitive salaries and fantastic career opportunities, this is an opportunity not to be missed!

The Role

The Event Speaker Liaison Coordinator works across the operations team, acting as the key point of contact between show directors, marketing, sales, operations, suppliers and speakers to ensure every conference runs without a hitch.

• Manage speaker agreements, fees, accommodation and expenses within budget
• Liaise with designers to coordinate and edit speaker promotional materials
• Collect and publish speaker biographies, session descriptions and photos to deadline
• Keep the online programme up to date via the content management system
• Brief AV teams, conference chairs and speakers accurately ahead of each event
• Receive and process speaker slide decks to correct specifications and deadlines
• Oversee onsite speaker coordination, AV liaison and speaker lounge management

The Candidate

The right person for this Event Speaker Liaison Coordinator role keeps multiple moving parts in order without losing their cool, communicates clearly at every level and takes real pride in the detail. Strong written and verbal communication skills, exceptional organisational ability and a track record of managing competing priorities under pressure are what this role is built around.

A background in event operations or speaker coordination is beneficial but not essential. Candidates from conference management or project coordination are equally welcome as an Event Speaker Liaison Coordinator, provided the organisational rigour and communication skills are there.

In return you will join a Best Companies-recognised employer with a genuine wellbeing focus, hybrid working and a calendar of events that will add real weight to your CV.

We encourage applications from candidates of all backgrounds, embracing diversity across all intersecting dimensions, including ethnicity, gender, sexual orientation, well-being, abilities, and neurodiversity.

We are dedicated to ensuring a supportive and accessible recruitment process.

If you require any adjustments or accommodations for any reason, please do not hesitate to let us know.

Vacancy Ref: MM18489

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