HR Assistant

Vacancy

Glasgow

HR Assistant

Part of Cefetra Group, Cefetra Limited is one of the major traders of grains and animal feed raw materials in the UK and Ireland.

With long-term arrangements at strategically selected import facilities with a specialised network of suppliers, objective market analysis and a trusted approach to quality and sustainability, it is ideally positioned to meet customer requirements whilst reducing risk and increasing efficiency.

With 700,000 tonnes of storage capacity supported by state-of-the-art processing technology, the business dispatches between 85,000 – 90,000 tonnes of raw materials to industry partners every week and delivers up to 600 lorry loads per day. Its products are used for animal feed and throughout the food and drink sector, supplying product to some of the largest food producers in sectors such as dairy, beef, lamb, poultry, pork, salmon, beer, bread, biscuits, breakfast cereals and pet food.

Parent organisation ‘Cefetra Group’ delivers more than 25 million tonnes of agri-feed per annum and is Europe’s largest agri-service and trading business, serving customers from its 29 offices in 19 different countries, with revenues of over €4 billion.

About the role:

We are seeking an experienced and proactive HR Assistant to join our busy Human Resources team. Reporting to the Human Resources Manager, the successful candidate will play a key role in supporting the delivery of an efficient and professional HR and Payroll service across the business.

The role involves providing comprehensive administrative support across the full employee lifecycle, including recruitment, onboarding, payroll administration, employee records management, training coordination and employee relations support. The postholder will be required to maintain the highest standards of confidentiality whilst ensuring compliance with company policies, employment legislation and GDPR requirements.

Role & Responsibilities – key outputs :

HR Administration

• Provide comprehensive administrative support to the Human Resources Manager and wider business.
• Maintain and update employee records, ensuring all information is accurate, up to date and compliant with GDPR.
• Prepare employment contracts, offer letters, amendment letters and other employment documentation.
• Manage HR system records, including new starters, leavers, contractual changes and employee data updates.
• Monitor and maintain absence, holiday and attendance records.
• Respond to employee queries in a professional and timely manner.
• Support HR projects and initiatives as required.

Payroll Administration

• Prepare and process monthly payroll information for submission to the payroll provider.
• Ensure payroll changes, including new starters, leavers, salary amendments, benefits and deductions, are processed accurately and within deadlines.
• Reconcile payroll reports and assist with payroll audits and reporting.
• Support the administration of employee benefits, pension schemes and salary sacrifice arrangements.
• Act as the first point of contact for payroll-related queries from employees.

Recruitment and Onboarding

• Coordinate recruitment activities, including advertising vacancies, screening applications, arranging interviews and liaising with candidates.
• Support hiring managers throughout the recruitment process.
• Prepare offer documentation and ensure all pre-employment checks are completed.
• Coordinate induction programmes and onboarding activities for new employees.
• Assist with the administration of probationary review processes.

Learning and Development

• Coordinate training activities and maintain training records.
• Assist in the creation and administration of training materials and e-learning modules.
• Monitor mandatory training completion and produce management reports.
• Support the delivery of employee development initiatives.

Employee Relations and Compliance

• Assist with disciplinary, grievance, absence management and performance management administration.
• Ensure HR policies and procedures are communicated and applied consistently.
• Produce HR reports and management information as required.
• Support compliance with employment legislation and company policies.
• Maintain confidentiality and professionalism when dealing with sensitive employee information.

Knowledge and Skills

Essential Experience

• Minimum of 3 years’ experience within a Human Resources or Payroll Administration role.
• Experience of maintaining HR and payroll systems.
• Experience supporting recruitment, onboarding and employee lifecycle administration.
• Experience handling confidential employee information.

Essential Knowledge and Skills

• Good understanding of UK employment legislation and HR best practice.
• Strong payroll administration knowledge and attention to detail.
• Excellent organisational and time-management skills with the ability to manage multiple priorities.
• Strong interpersonal and communication skills.
• High level of accuracy and attention to detail.
• Excellent problem-solving and analytical skills.
• Ability to work independently and as part of a team.
• Professional and discreet approach to handling confidential information.

IT Skills

• Proficient in Microsoft Office applications, particularly Word, Excel and Outlook.
• Experience working with HR and Payroll systems.
• Experience producing reports and analysing HR data.

Personal Attributes

• Professional, approachable and trustworthy.
• Self-motivated with a positive and proactive attitude.
• Strong customer service focus.
• Flexible and adaptable in a fast-paced environment

Working arrangement

• Hours: 40 per week
• Location: Glasgow

Why work at Cefetra?

We care about our people, as they are our business, we offer competitive salaries plus many more benefits, and we know you'll find it an enjoyable place to work.

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