Apprentice Finance Assistant

Introduction

This is an exciting opportunity to work within the finance team at Kirklees College. You will support the Income Manager and the Payments Manager with timely collection and processing of college income, processing of supplier invoices, payments and related queries.

About the Employer

Our mission is creating opportunities, changing lives and this is at the heart of everything we do. The college has a common set of values for both students and staff: Kindness, Unity and Excellence, and they define how we behave and interact with each other. Kirklees College is a uniquely vocational college whose student community reflects the diversity of the local area. We offer inspirational teaching in industry standard, state-of-the-art facilities and ensure curriculum is developed with employers to enable students to progress. At Kirklees College we aim to foster an honest and compassionate approach to ourselves, our people and environment, develop a shared purpose across our community, and set a culture of high aspiration, expectation and success. We strive to be ahead of the curve in our approach to teaching and learning and be a first-choice provider for students and industry alike. With over 10,000 students on full-time and part-time courses, and apprenticeships, we provide seven bespoke centres across the Kirklees region, from two main centres based in Dewsbury and Huddersfield, and dedicated learning centres for Animal Care, Construction, Engineering, Process Manufacturing and Higher Education.

What You’ll Do

In your role, you will be accountable for:

Prepare and issue invoices, reminder and exclusion letters and monthly statements
Check and bank cash received from across college
To update income to Open Accounts ensuring that VAT is correctly applied on each category of income
To request and process credit notes where needed on receipt of appropriate authorisation
Create products on the college online store
Undertake credit control through to recommendation for legal action for an agreed range of customers accounts
Work with curriculum areas to resolve customer account issues
Assist in the monitoring of Advanced Learner Loans and Student Loans
Maintain records of any debt collection action taken in the finance system
Liaise with audit teams if required
Work as part of the enrolment team covering finance elements of the process
Open and distribute incoming mail and email on a rota basis
Update job manuals in area of responsibility on a regular basis
Support the Income Manager with ad hoc requests as they arise
Work within the Purchase Ledger function as required, supporting the accurate and timely processing of supplier invoices, payments and related queries
To assist in general finance office cover where required
Build effective working relationships with managers and advise on processes within the postholders remit, to facilitate the best outcomes for the college
Any other duties commensurate with the level of the post that may be required from time to time

There are things that we are all accountable for, whatever your role, these are:

Embedding safeguarding into your/your teams working practices and escalating any safeguarding concerns immediately in line with the college’s safeguarding policy
Embedding Health and Safety best practices and ensuring a safe working environment for everyone within your area of responsibility, according to the Health and Safety at Work Act
Being a champion and advocate for Equality and Diversity throughout college
Behaving in a manner that displays British values
Being committed to reviews of your performance and your own Continuous Professional Development

To be successful in this role you will have the following:

Technical & People Skills/Impact & Influence:

Ability to use initiative and be innovative in resolving issues quickly and decisively
Excellent organisational skills with the ability to handle and prioritise multiple tasks and deadlines
Excellent communication skills both written and verbal and to a wide range of audiences
Ability to work well as part of a team
Flexible attitude to work and working hours
Demonstrable record of success in a customer service working environment, and a commitment to providing a first-class service
It would be desirable if you have an understanding of accounting processes, and how the different process streams interact
It would be desirable if you have evidence of working with others to improve practice

College values and behaviours:

Evidence of being able to demonstrate our college values in action:

Kindness
Unity
Excellence

Please take a look at our website for more information on our values.

Training Outcome

Whilst there will be no guarantee of a substantive position with the college at the end of the period, the college will guide, support and encourage suitable apprentices to apply for appropriate vacancies as and when they arise.

The college has a very good record of supporting workers through in-house apprenticeships, and many apprentices have secured employment with the college beyond their apprenticeship.

There may be a full-time position for the candidate to apply for, subject to successful completion of the apprenticeship and employment targets.

Skills Required

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Microsoft Office

Qualifications

Essential - GCSE - Maths and English - 4 or C or Functional Skills
Essential - Microsoft - Word and outlook - PASS, MERIT OR DISTINCTION

Course Information

Course: Accounts or finance assistant (level 2)

Level: 2

Route: Legal, finance and accounting

Apprenticeship Level: Intermediate

Working Arrangements

Working Week: Monday to Thursday - 8.30am until 5pm, Friday 8.30am until 4.30pm. Predominantly based at Waterfront Centre with requirement to travel to other sites.

Expected Duration: 1 Year 3 Months

Training Provider: KIRKLEES COLLEGE

This employer is part of the Disability Confident scheme, committed to employing disabled people.

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