Operations & Executive Assistant

About the job Operations & Executive Assistant

Operations & Executive Assistant

Our client is an established property business based in North West London and is seeking a proactive Operations & Executive Assistant to support one of the business owners.

This is a varied role that combines executive support with operational coordination. The successful candidate will become a key member of the business, helping to improve efficiency, coordinate projects and ensure day-to-day operations run smoothly. The role would suit someone who enjoys taking ownership, solving problems and working in a fast-paced environment.

Key Responsibilities

• Manage the Director's diary, meetings and appointments.
• Coordinate travel arrangements and itineraries.
• Act as a gatekeeper, prioritising emails, calls and correspondence.
• Monitor operational projects and ensure deadlines are met.
• Follow up with internal staff and external suppliers on outstanding actions.
• Prepare reports, presentations and business documents.
• Assist with operational planning and implementation of new processes.
• Organise meetings and record actions where required.
• Coordinate suppliers, contractors and service providers.
• Assist with office management and general business administration.
• Support with invoice approvals and operational paperwork.
• Handle confidential information with discretion.
• Identify opportunities to improve efficiency across the business.
• Undertake ad hoc projects and administrative tasks as required.

About You

• Previous experience as an Executive Assistant, Personal Assistant or Operations Assistant.
• Exceptionally organised with outstanding attention to detail.
• Able to manage multiple priorities simultaneously.
• Strong communication and relationship-building skills.
• Confident working with senior stakeholders.
• Proactive with a natural ability to solve problems.
• Able to work independently and use initiative.
• Experience within property is beneficial but not essential.

Location: North West London (Office Based)

Hours: Monday to Friday, standard office hours

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