Timber Operations Assistant

Leeds Source: WhatJobs

See advert for pay

To provide administrative support to the Operations team, ensuring the effective management of stock and purchasing administration processes and the delivery of excellent service to customers and suppliers.

This position is full time (35 hours per week, Monday to Friday) and permanent.

Roles and Responsibilities

Manage inbound stock shipments by monitoring ETAs and communicating with the team once stock is received and committed
Import supplier stock pack details onto the system and create CSV file formats where required
Reconcile supplier pricing with system pricing and query and resolve any discrepancies
Create works orders for pack stock treatment and liaise with treatment plants to monitor works schedules
Assist with physical monthly and annual stock takes at UK stock sites and complete system stock reconciliation
Resolve stock or invoice queries and escalate where appropriate
Raise stock orders on a call-off basis in line with company procedures
Monitor imported back-to-back sales orders and delivery schedules in line with company procedures
Ensure supplier orders are received in full and monitor outstanding balances
Support accreditation and certification processes and queries where required
Work with IT to continuously improve stock systems
Liaise with the sales team to ensure excellent levels of customer service
Adhere to company minimum standards
Undertake any other duties required to support the achievement of company objectives
Minimum 1 years’ experience in an office-based administrative role
Demonstrable experience of using stock control systems
Good understanding of stock control procedures
Well-developed telephone call handling skills
Good numerical and written skills
Ability to work accurately and quickly with strong attention to detail
Ability to work under pressure and make effective decisions
Ability to use own initiative when solving problems
Good skills in Word, Excel, and the general Windows environment
Team player with the ability to work effectively with others
Prepared to travel occasionally to UK stock sites
Located within commutable distance of the Leeds office
Experience within the construction industry
Advanced Excel skills
Annual company bonus scheme
25 days’ holiday, increasing by 1 day every 2 years, up to a maximum of 30 days
Annual leave purchase scheme - option to buy an additional 3 days’
Employee Assistance Programme (EAP)
Cycle to work scheme
Office car parking
Enhanced Sick Pay
Life assurance
Smart casual attire and dress down Fridays