Administration Coordinator

Margate Source: WhatJobs

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Our client, an established facility based in East Kent, is currently looking to recruit an Administration Coordinator to work on a temporary contract. This will initially be a four week contract, which may be extended depending on progress.

Duties & Responsibilities

Provide a comprehensive range of office administration and support services across the team including administration of monthly team meetings
Support the work of the Director by dealing with day to day matters, including organising the Director's diary and travel, personnel issues and requests for information from stakeholders and members of the public
Dealing with correspondence, answering telephone queries, incoming and outgoing post, dealing with electronic mail, filing, photocopying and arranging the servicing of equipment
Maintaining and replenishing stationery
Maintain and develop appropriate office systems including manual and computer filing systems to ensure that the information held is relevant, up to date and accessible. Ensure that all operational systems are appropriately documented
Open and maintain files, record and retrieve information held in spreadsheets and databases using computer software packages e.g. Microsoft Excel, Access, PowerPoint, ThankQ etc. as required
Assist with the recruitment of new staff including organising interviews and contact with all successful and unsuccessful candidates. Collection of documentation from all new employees, including references, issuing contracts. Administration of induction process for new staff
Liaise with IT provider with regards to all IT provision throughout the office. To include, setting up new email accounts, organising server updates and any other IT issues or faults that arise
Administration support for Health & Safety group including minute taking and arranging meetings with H&S advisors
Management of enquiries to the general information mailbox
Assist the Finance team with payroll preparation, collating necessary information for the monthly payroll run
To carry out any other duty as directed by the line manager, in accordance with the level (or seniority) of the post