Buyers Admin Assistant

As a Buyers Admin Assistant, you will play a key support role within the Buying team, ensuring the smooth day‑to‑day operation of the department. You will coordinate samples, maintain accurate product information and support buying activities throughout the product development cycle. Working closely with cross‑functional teams, you will help deliver collections that reflect the brand vision and meet customer needs.

Responsibilities

• Support buying administration – Including maintaining product information systems, updating product overviews and assisting with order amendments and reporting.
• Manage the flow of samples, maintain sample records and support sample‑related requests across the business.
• Act as a point of contact between cross‑functional teams and other departments to ensure information is shared accurately and on time.
• Coordinate daily tasks, track key milestones and proactively support the team in delivering against critical deadlines.
• Prepare and support the Buying Team during fit sessions. Organise sessions and update the fitting list in priority order and steaming samples.
• Assist with competitor research, trend analysis and sales reviews to provide insights that support buying decisions.

Qualifications and Values

Alignment to our company values is the most important characteristic we look for. Our values are the behaviours that we appreciate above and beyond anything else. We are open‑minded and curious, we dare to be different, we believe in constant improvement and we empower and trust you to take ownership.

• Previous experience as a Buying Intern or BAA (ideally in fashion).
• Digital proficiency – Intermediate knowledge of Microsoft Excel and PowerPoint, with the ability to work across product management and business systems.
• Strong organisational skills – Able to manage multiple priorities, maintain attention to detail and work effectively in a fast‑paced environment.
• Excellent communication skills – Confident collaborating with cross‑functional teams and building positive working relationships.
• Commercial and customer awareness – Understanding of market trends, customer preferences and key product drivers within a fashion retail environment.
• Analytical mindset – Comfortable working with sales data, product information and reports to support decision‑making.

Additional Information

We have one full time permanent contract and one 12 month temporary contract both based at our Head Office in London, 5 days per week.

Benefits

We offer all our employees attractive benefits with extensive development opportunities around the globe. All our employees receive a 25% staff discount usable on all our H&M Group brands in stores and online. In addition to our staff discount, all our employees are included in our H&M Incentive Program – HIP.

• Up to 25 days holiday
• Annual health checks
• Pension scheme
• Discounts on various activities and financial/lifestyle products via our benefits hub
• Cycle to work scheme
• Discounted gym membership
• Employee assistance via retail trust
• Private health & dental care

Inclusion & Diversity

At COS we're determined to create and maintain inclusive, diverse and equitable workplaces throughout our organisation. Our teams should consist of a variety of people that share and combine their knowledge, experience and ideas. Having a diverse workforce leads to a positive impact on how we address challenges, on what we perceive possible and on how we choose to relate to our colleagues and customers all over the world. Hence all diversity dimensions are taken into consideration in our recruitment process.

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