Conveyancing Secretary: 2 positions open

Salary: Competitive, based on experience

With five offices across Kent, Manak Solicitors has built a strong reputation for delivering exceptional client care and practical legal advice. Our modern, paper-light approach, combined with excellent administrative support, enables our legal teams to focus on achieving the best outcomes for our clients.

We are proud of our supportive culture, reflected in our low staff turnover and commitment to investing in our people. As our Residential Conveyancing department continues to grow, we are looking for a motivated and organised Conveyancing Secretary to join our team and develop their career with us.

The Role

As a Conveyancing Secretary, you will provide high-quality secretarial and administrative support to our Residential Conveyancing team, helping our fee earners deliver an efficient, professional and client-focused service.

You will support solicitors and conveyancers across a broad range of residential property transactions, including:

• Freehold and leasehold sales and purchases
• Remortgages
• Transfers of equity
• New build transactions
• Shared ownership matters
• Equity release transactions (where applicable)

This is an excellent opportunity for someone who takes pride in delivering accurate, efficient and proactive support within a busy and collaborative department.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to fee earners within the Residential Conveyancing department.
• Open, maintain and close client files in accordance with the firm’s procedures.
• Prepare and amend legal documents, correspondence, completion statements and forms from dictation, templates and fee earner instructions.
• Assist with the progression of residential property transactions from instruction through to completion and post-completion.
• Manage solicitors’ and conveyancers’ diaries, arrange appointments and coordinate meetings.
• Liaise professionally with clients, estate agents, mortgage lenders, brokers, developers and other solicitors throughout the conveyancing process.
• Handle telephone enquiries, take accurate messages and provide updates to clients where appropriate.
• Prepare contract packs, issue draft contracts and assist with completion documentation.
• Scan, save and organise documents within the firm’s case management system.
• Maintain accurate records, diary entries and task lists to ensure key dates and deadlines are met.
• Provide general administrative support to ensure the efficient running of the department.
• Work collaboratively with solicitors, conveyancers and colleagues to deliver an outstanding client experience.

About You

We are looking for someone who is organised, proactive and committed to delivering exceptional client care. You will have:

• Previous secretarial or administrative experience, ideally within Residential Conveyancing or a legal environment.
• Experience supporting fee earners with conveyancing files, document preparation and diary management.
• A good understanding of the residential conveyancing process would be advantageous.
• Excellent communication and interpersonal skills, with the ability to build positive relationships with clients and third parties.
• Strong organisational skills, excellent attention to detail and the ability to manage multiple priorities in a fast-paced environment.
• Accurate typing and document production skills.
• A proactive approach and willingness to learn new systems and processes.
• Good working knowledge of Microsoft Office. Experience with legal case management systems would be an advantage.

What We Offer

• Annual salary review
• Bonus opportunities
• Private Medical Insurance (presently Vitality)
• Life Assurance
• Discounted legal services for you and your family
• Ongoing CPD and professional development
• Genuine career progression opportunities
• Supportive and collaborative culture
• Subsidised parking (Orpington office)

We currently have capacity to take on 2 new Conveyancing Secretaries

Manak Solicitors is a trading name of Manak Lawyers Limited registered at Companies’ House in England & Wales Company Number:

Manak Lawyers Limited is authorised and regulated by the Solicitors Regulation Authority under SRA No. , , & .

Manak Lawyers Limited does not accept service by fax or email.

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