Senior Bookkeeper (Part-Time Maternity Cover)

Cirencester Source: WhatJobs

See advert for pay

Location: Fire & Flow Coffee Roastery, Cirencester, Cotswolds Hours: Part-time, flexible, approximately 10-25 hours per week Contract Type: 1 year fixed-term maternity cover Pay: £36,000+ full-time equivalent, depending on experience Start Date: ASAP

We are looking for a part-time Senior Bookkeeper to join Fire & Flow on a 1 year fixed-term maternity cover basis.

This is a flexible role, ideally suited to someone experienced and confident managing day-to-day bookkeeping tasks within a growing small business. You will support the smooth running of our finance administration, helping to keep records accurate, payments organised, payroll information up to date, and key financial processes running smoothly.

The role will involve working across multiple areas of the business, so strong organisation and attention to detail are essential.

More about us:

Fire & Flow is a specialty coffee roastery based in the Cotswolds, supplying high-quality coffee to a growing network of wholesale partners, alongside operating a large, high-volume brunch cafe on site.

We’re a growing business with big plans, and we are looking for an organised, accurate, and reliable Senior Bookkeeper to support our finance function during a period of maternity cover.

Key Responsibilities

Maintain accurate bookkeeping records across the business
Manage customer and supplier queries
Process and post invoices through Dext and Xero
Track down missing invoices and supporting documentation where required
Reconcile bank transactions in Xero
Maintain organised digital finance records and documentation
Support month-end finance administration
Process supplier invoices and ensure they are recorded correctly
Prepare supplier payment runs and ensure payments are made on time
Liaise with suppliers regarding queries, missing invoices, and statements
Ensure supplier accounts are accurate and kept up to date

Accounts Receivable & Customer Accounts

Support with sales invoices, customer payments, and credit control where required
Send customer statements and follow up with customers where needed
Help ensure customer records and balances are accurate and up to date

VAT & Compliance Support

Prepare and submit quarterly VAT group returns across our group of companies
Liaise with external accountants on queries where required
Help ensure finance records are maintained clearly for reporting, VAT, and compliance purposes

Payroll & HR Finance Admin

Review hours worked and flag any queries around breaks, comments, or timesheet issues
Pull sickness & holiday reports and support accurate pay calculations
Review pension submissions
Prepare HMRC payment information
Carry out gross-to-net checks and reconciliation controls
Prepare payroll-related journals, including tips journals