Experienced Finance Administrator (Part-Time)

Finance Administrator

15 hours per week / Wednesday & Thursday with some flexibility to adjust.

Location: Coventry

About The Role: We are looking for an organised and detail‑focused Finance Administrator to support the finance administration activities within our E‑Mobility Business Unit. You will contribute to delivering a consistent and efficient service to employees, customers and suppliers, ensuring all finance processes run smoothly and compliant with business processes.

Key Responsibilities

Finance & Projects

• Create and maintain customer and vendor accounts for the Business Unit.
• Raise GRNs and process purchase invoices using our accounts‑payable automation system integrated with SAP, ensuring CIS and DRV compliance where required.
• Prepare and distribute sales invoices.
• Process weekly timesheets in support of the Central Payroll team.
• Set up new projects in the finance system, including loading budgets.
• Provide debtor support as needed.

Control & Reporting

• Ensure all financial data and transactions are accurate, timely, and aligned with Vinci processes and general accounting rules.
• Support year‑end audit activities by supplying required information.
• Compile data and complete the Business Unit’s quarterly environmental reporting (eVE).
• Maintain compliance with the company’s Internal Control Manual and all relevant procedures.

General Administration

• Provide absence cover for the Business Unit Administrator when required.

Person Specification

Essential Skills & Experience

• Strong administrative background, ideally within finance.
• Excellent written and verbal communication skills, with confidence engaging stakeholders at all levels.
• Friendly, approachable and able to build trust‑based relationships.
• High attention to detail and accuracy, with the ability to meet deadlines in a busy environment.
• Proactive problem‑solver with a positive approach.
• Strong IT skills, especially Microsoft Excel, Outlook and Word.
• Self‑motivated, able to work independently and as part of a team.
• Grade 4/C or Level 2 in Math's and English (or equivalent).

Desirable Experience

• SAP
• Accounts payable scanning software
• Constructionline / Builders Profile
• Working within a project‑based environment

Actemium M&E, part of the VINCI Energies group, delivers safe, sustainable, and innovative Mechanical & Electrical (M&E) engineering solutions across a wide range of sectors. Our expertise covers project management, design, installation, and maintenance of M&E systems for a diverse range of blue‑chip and industrial clients nationwide.

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