Deputy Finance Manager

Deputy Finance Manager | Southend | Mon-Fri 37 hours p/w | £33,635 - £37,035

The Role

The Deputy Finance Manager will support the Head of Finance in the effective and accurate management of the organisation’s financial operations.

Key objectives

• Maintain accurate accounting records on QuickBooks, up to trial balance.
• Take responsibility for the Equals department, including the administration of staff debit cards.
• Line manage and support two Accounts Assistants.
• Ensure financial processes and controls are followed consistently.
• Provide support and cover for the Head of Finance when required.
• Contribute to the efficient and effective delivery of the Finance function.

Main Responsibilities

Purchase Ledger & Supplier Management

• Process purchase invoices accurately and efficiently.
• Obtain the appropriate approvals for purchase invoices.
• Deal with supplier queries and resolve issues promptly.
• Code and enter purchase invoices into QuickBooks, working closely with the Head of Finance.
• Complete purchase ledger reconciliations.
• Process supplier credits and ensure records are accurately maintained.
• Assist with weekly BACS payment runs.

Banking & Cash Management

• Complete daily and monthly reconciliations of all bank accounts.
• Maintain accurate records of cash balances.
• Support the Head of Finance with income administration.
• Process and bank cash and cheques on a weekly basis.
• Assist with the preparation and monitoring of weekly cashflow forecasts.

Income & Service Charges

• Liaise with Housing Income regarding service charges.
• Investigate and respond to finance-related queries.
• Ensure income is accurately recorded and reconciled.

Equals & Staff Debit Cards

• Take responsibility for the Equals department.
• Administer staff debit cards and associated transactions.
• Ensure transactions are appropriately authorised and recorded.
• Post Equals transactions accurately into QuickBooks.
• Monitor compliance with relevant financial policies and procedures.

Financial Reporting & Accounting

• Maintain accurate accounting records on QuickBooks through to trial balance.
• Prepare and post journals to the Profit & Loss account and Balance Sheet.
• Produce financial reports for non-finance staff.
• Extract and analyse financial information from QuickBooks.
• Use Microsoft Excel, including pivot tables and lookups, to present and analyse financial data.
• Ensure financial information is accurate, timely and accessible to relevant staff.

Contract & Supplier Management

• Monitor the contract tendering process.
• Support the management and administration of contracts with external suppliers.
• Ensure relevant financial and procurement procedures are followed.

Team Leadership & Support

• Provide day-to-day supervision and support to two Accounts Assistants.
• Allocate and monitor work as required.
• Provide guidance and support to Accounts Assistants.
• Ensure appropriate cover is provided during periods of absence.
• Promote effective teamwork and good communication within the Finance team.

Audit & Compliance

• Assist with internal and external audit queries.
• Provide financial information and supporting documentation as required.
• Ensure the organisation’s Finance Policies and procedures are followed and adhered to.
• Maintain appropriate financial controls and accurate financial records.
• Identify and raise any financial control issues with the Head of Finance.

General Responsibilities

• Provide cover for the Head of Finance when required.
• Work collaboratively with colleagues across the organisation.
• Undertake general and ad hoc finance duties as required.
• Maintain confidentiality and professional standards at all times.
• Support the continuous improvement of financial processes and procedures.

Person Specification

Qualifications

Essential

• Qualified or studying towards AAT Level 4, or an equivalent qualification.
• Alternatively, significant relevant experience (QBE) will be considered.

Relevant Experience

Essential

• Experience of working independently and autonomously.
• Experience using QuickBooks, including producing and interpreting QuickBooks reports.
• Experience of maintaining effective financial controls.
• Desirable
• Knowledge and experience of working within the charity finance sector.
• Experience of working within a multi-property environment.

Skills, Knowledge & Abilities

Essential

• Highly organised, with excellent attention to detail.
• Ability to work confidently and independently while also working cooperatively as part of a team.
• Strong financial and numerical skills.
• Good IT skills, including effective use of Microsoft Office, email, internet applications and database systems.
• Ability to analyse financial information and present it clearly to non-finance colleagues.
• Good communication and interpersonal skills.
• Ability to maintain accurate records and meet deadlines.

What’s in it for you?

• Monday to Friday 37 hours per week
• Salary between £33,635 to £37,035
• Life Assurance Scheme
• Employee Assistance Programme
• Blue Light Card
• Staff are entitled to 33 days of annual leave including bank holidays, with an extra day awarded after 5 years of service (pro-rated for part-time employees).
• Training and Development
• 24/7 Digital GP Access
• A day off for your birthday!
• Cycle to work scheme
• Reimbursed parking

Closing date: 21st Oct Interviews held: 28th Oct

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