Document Controller & Technical Administrator

Document Controller & Technical Administrator

Location: Grangemouth with flexibility on agreed home working

About Us

Celtic Renewables is widely regarded as one of the most innovative biotech companies in Europe, having developed a patented and proven process that converts biological residues from by-products and waste into sustainable green chemicals, driving the global shift to a circular economy.

Our technology has successfully reinvented the century old Acetone-Butanol-Ethanol (ABE) fermentation process, bringing it back to a global scale. As a world leader in re-establishing this process, Celtic Renewables operates from Scotland’s first biorefinery in Grangemouth, at industrial and commercial scale.

Acetone, butanol, and ethanol are found in thousands of everyday products, from cosmetics and medicines, to cleaning products and paints. By converting by-products and waste from industries such as food, drink, and agriculture into green chemicals (bio acetone, bio butanol, and bio ethanol), Celtic Renewables is providing access to cleaner, greener alternatives.

Our existing plant operating at Grangemouth is the launch pad for our ambitious global growth plans. This commercial demonstrator facility is integral to the Group’s current operations (both in the production of green chemicals and in supporting feedstock trialling activities) with learnings derisking our plans to build larger scale facilities across Scotland, the UK and internationally.

Celtic Renewables are part of the Just Transition scheme in Grangemouth which makes it an extremely exciting time to join the team as we progress with plans to build for our first full‑scale biorefinery in Grangemouth. Significant progress is being made on the path to sanctioning this first full‑scale development project. By joining Celtic Renewables, you’ll be part of an innovative team working at a world‑leading biorefinery, helping to lead the green chemical revolution.

Job Overview

We are seeking an experienced Document Controller & Technical Administrator to join our dynamic team. The Document Controller & Technical Administrator is responsible for managing project documentation, maintaining accurate records, supporting various teams, and ensuring compliance with internal and external standards. This role acts as the central point for document control processes, technical administration, and coordination across departments.

Key Responsibilities

Document control:

• Maintain, update, and control all project documentation in accordance with company standards.
• Apply document numbering and version control procedures.
• Upload, distribute, and archive documents using EDMS platforms.
• Ensure correct document numbering, version control, and distribution.
• Manage document workflows, approvals, and transmittals.
• Track document status and follow up with stakeholders to meet deadlines.
• Ensure compliance with ISO standards (e.g., ISO 9001) and client requirements.

Technical Administration:

• Provide administrative support to all departments.
• Support scheduling, planning, and coordination activities.
• Prepare technical reports, meeting minutes, registers, and logs.
• Assist with project scheduling, procurement documentation, and technical submissions.
• Maintain databases, spreadsheets, and project management tools.
• Support audits, quality checks, and compliance activities.

Communication & Coordination:

• Liaise with internal teams, contractors, and clients regarding documentation needs.
• Coordinate document reviews and ensure timely responses.
• Support onboarding of new team members on document control systems.
• Strong knowledge of document control systems.
• Strong attention to detail.
• Ability to work under pressure and meet deadlines.
• Excellent organisational and time‑management skills.
• High attention to detail and accuracy.
• Ability to work with technical drawings, specifications, and engineering documents.
• Strong communication and stakeholder‑management skills.
• Proficiency in MS Office (Excel, Word, Outlook, Teams).
• Experience in document control, technical administration, or project administration.
• Strong administrative background in a technical environment.
• Proficiency in MS Office and project tools.
• Ability to interpret technical information and support engineering teams.
• Background in engineering, construction, manufacturing, or similar technical environments is advantageous.
• Understanding of quality management systems and ISO standards.

Benefits

• 33 days annual leave (pro rata for fixed term)
• Private Medical Insurance for you and your family which includes dental and optical annual allowance
• Pension scheme with 5% employer contribution

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