EA/Finance Assistant, Private Equity

4 - 5 Days In-Office (Fridays usually wfh)

Are you the type of Executive Assistant who thrives in an innovative, collegiate environment, working at a frenetic pace? We have a sought-after opportunity to support a busy team at one of Europe's most exciting PEfirms. This is a challenging role for an experienced diary manager with good financial acumen and exceptional communication and collaboration skills.

Responsibilities

• High volume and intricate calendar management for investment executives
• Supporting the Partners, VPs and Principals in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Creation of PowerPoint slides, meeting notes and documents for executives
• Complex travel and logistics planning, often at short notice
• Supporting the FD with extensive financial administration: working across specialist expense and approvals platform tools to track project spend.
• Reconciliation and payment of supplier invoices.
• Supporting ad-hoc projects related to budget, spend and supplier management
• Project support and research

With an instinctive drive for delivering exceptional service and a humble approach you will work closely with your peers across other departments and external partners to ensure the smooth delivery of projects, key documents and messages - aiming to delight with every interaction!

About You:

You are friendly, approachable, and unflappable under pressure. You enjoy getting stuck in and thrive in an environment where initiative is valued. You are a natural problem-solver and highly organised with a sharp eye for detail. You will enjoy working with a friendly, collaborative team who enjoy some great socials together alongside work!

Requirements:

• Proven experienceas an Executive Assistant or senior administrative role in a fast-growing, international environment (ideally investment, consultancy or tech start-up experience)
• Strong academics, ideally a degree qualification
• Strong Microsoft Excel skills with the ability to use
• Strong organisational and multitasking abilities
• Excellent written and verbal communication skills
• High attention to detail and a proactive, problem‑solving mindset
• Impeccable IT/Software skills (Outlook, PowerPoint, Google for Business, Slack and other remote working tools)

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