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London Marathon Events Funding Apprentice 13510

Programme duration 15 Months and 2 Months End of Point Assessment

Programme name Level 3 - Business Administration

Our vision is to inspire activity; for all ages, abilities, backgrounds and communities.

We believe that participating in sport and physical activity has the power to change lives.

We’re one of the UK’s major funders of projects and initiatives that inspire children and adults across the UK to lead active and healthy lives.

The London Marathon Foundation is the parent charity of London Marathon Events (LME).

Every year, LME’s surplus is passed as corporate Gift Aid to the Foundation. This, as well as other donations and interest, is used by the Foundation to fund projects that inspire activity in London, Essex and across the UK.

Our events raise millions for charities every year to improve the lives of individuals and communities and we passionately believe in the power of sport.

Our values are integral to who we are, how we work and what we do:

Caring - We value each other, our customers and the positive impact we make

Curious - We open our minds to new ideas, perspectives and ways of working

Exceptional - We strive to be the best and to redefine the art of the possible

Fun - We create joy, happiness and memories that last a lifetime

Diversity, inclusion and wellbeing are at the heart of everything we do, and we want to ensure they are at the heart of our company. We strongly value diversity within our workforce and recognise that different people bring different perspectives, lived experience, ideas and culture to the company. This difference brings with it great strengths, including diversity of thought. So, if you’re ready to be a force for good, lead change and want to make a difference to society, keep reading.

At LMF, we care about the relationships, and experience organisations have with us, whether applying for funding or receiving funds. You would help the Funding Team ensure an excellent experience as well as ensuring we follow good governance practices. You would also help support the smooth coordination of the Funding Team.

The role includes enrolment to a Level 3 - Business Administration Apprenticeship with formal training resulting in a professional qualification.

This apprenticeship offers a fantastic opportunity to gain a broad range of skills in payroll, systems management, and data analysis, all while working alongside experienced professionals.

As an apprentice you will:

• Have regular one to one sessions with a dedicated trainer either remotely or through visits to your workplace
• Learn and train for a specific job
• Get paid and receive holiday leave
• Get hands-on experience in a real job
• Study for 6 hours of your working hours
• Complete assessments during and at the end of your apprenticeship

Key Responsibilities

• Set up and manage application rounds within the grants management system
• Act as the first point of contact for applicant queries and system support
• Log, acknowledge, and track applications
• Carry out eligibility and completeness checks, flagging issues to funding managers
• Collect, review, and record due diligence documentation (e.g. governance, safeguarding, policies)
• Verify applicant charity registration, legal status, and financial information
• Support compliance with data protection (GDPR) and internal funding policies
• Maintain accurate audit trails and grant records in line with governance requirements

Grant Offer, Contracting & Payments Support

• Prepare grant offer letters and agreements using approved templates
• Ensure grant conditions are clearly communicated and formally accepted
• Liaise with finance colleagues to process grant payments accurately and on time
• Track grant commitments and payments, maintaining up to date records

Systems & Data Management

• Maintain and update the grants management system to ensure data accuracy and consistency
• Support audits and information requests from trustees, staff, and external bodies
• Identify opportunities to improve systems, workflows, and administrative processes

Internal Coordination & Governance Support

• Support the preparation of papers and documentation for funding panels, executive meetings, and trustee meetings
• Maintain records for any grants awarded between meetings, or by Group Funding & Impact Director
• Record and communicate funding decisions clearly and accurately

Executive Support & Diary Management

• Provide proactive diary management for the Group Funding & Impact Director
• Coordinate executive level meetings, funding panels, and external engagements
• Prioritise and manage meeting requests in line with strategic priorities
• Prepare, circulate, and collate agendas, papers, and meeting materials
• Track and follow up agreed actions where required

External Communication & Applicant Experience

• Communicate clearly, professionally, and empathetically with applicants and grantees
• Ensure funding guidance and written communications are clear and up to date
• Support accessibility and reasonable adjustments throughout funding processes
• Uphold the Foundation’s values through tone, consistency, and responsiveness
• Identify recurring issues or inefficiencies within funding administration
• Contribute ideas to improve processes, systems, and applicant experience
• Support new funding rounds, pilot funds, or strategic initiatives
• Provide flexible administrative support across the funding and impact team.

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