Team Assistant/ Executive Search

London Source: WhatJobs

See advert for pay

Our client is an executive search firm specialising in helping high-growth technology companies build their senior level teams. Their focus is on Chairman, NXD, C-Level & VP Roles across high growth businesses, Corporates and Private Equity / Venture Capital portfolio companies.

Additionally, they are also members of an elite private network of leading digital and technology entrepreneurs.

Due to continued growth, they are now seeking a Team Assistant to support the team across the lifecycle of the search process from start to finish.

Working very closely alongside the office manager this is an excellent opportunity to join a friendly, forward thinking and focused team where you will be offered continued development in a collaborative and fun environment.

RESPONSIBILITIES

Complex diary management; meeting scheduling and co-ordination for at least 3 members of the team - in person, by phone or via video conference calls
Managing meeting room bookings, or identifying appropriate external locations for meetings
Organising travel arrangements
Filing, photocopying and scanning documents
Ordering stationary, computer equipment and building security passes
General admin duties, including keeping the internal database up to date

REQUIREMENTS

3+ years’ experience as a Personal or Team Assistant (Executive Search or digital/technology industry experience would be a bonus but not essential)
Excellent knowledge of MS Office (Excel, Word, PowerPoint, Outlook)
Outstanding communication skills, both written and verbal
Demonstrable experience with complex diary management and scheduling
Exercise discretion when dealing with sensitive information
An expert multi-tasker who can prioritise tasks, keep calm under pressure and work to tight deadlines
Process driven and have outstanding organisational and attention to detail skills
An enthusiastic and friendly team player with a ‘can-do’, proactive attitude!
Confident using your initiative and working independently
Comfortable working in a fast paced, agile environment
High business ethics: honest, respectful and culturally unbiased