Fleet Administrator

Facilities by ADF have an exciting opportunity for a Fleet Administrator to join the team!

Location: Brynmenyn, CF32 9SZ

Salary: Up to £28,000 dependent on experience + benefits package

Job Type: Full Time, Permanent

Reporting to: Fleet Manager

Hours: 35 Hour Week, Monday to Friday 09:00 – 17:00

About Us:

The Facilities by ADF Group is the leading provider of premium serviced production facilities along with location services and ground protection equipment to the UK film and high-end television (HETV) industry.

The Group serves customers in an industry that has experienced, notwithstanding the Strikes in 2023, significant growth in recent years, with additional demand driven by a material rise in the consumption of film and HETV content via streaming platforms such as Netflix, Disney+, Apple TV+ and Amazon Prime.

Facilities by ADF production fleet is made up of more than 700 premium mobile make-up, costume and artiste trailers, production offices, mobile bathrooms, diners, school rooms and technical vehicles.

To strengthen its position as a One-Stop-Shop for the Film and HETV industry, ADF acquired Location One Ltd, the UK's largest TV and film location service provider, in November 2022, and then further expanded in September 2024 by acquiring Autotrak Portable Roadways Ltd, a market leader in portable roadway solutions, diversifying the Group's offerings and customer base.

Fleet Administrator - The Role:

We're looking for a proactive and detail-driven Fleet Administrator to work with a small team based in our offices in Brynmenyn, South Wales. The role will also have responsibility for scheduling the brake testing process in our Main Operational Depot in Longcross, Surrey.

The ability to forge strong relationships across the different departments is key to this role.

Fleet Administrator - Main Responsibilities:

• Liaise with Account Manager & Planners to schedule Brake Testing protocols in line with the operator licence undertakings
• Updating of R2C workshop management system
• Arranging inspections/MOTs/IVA’s/Tacho Calibrations with external service providers
• Cross-referencing equipment on production against job sheets for Tacho calibration, service and MOTs, electrical certification certificates
• Update Hire Vehicle Spreadsheet & Issue Weekly Hire Report
• Arranging hire vehicles as requested, including cars, vans, HGV’s
• Update in house BMS With Brake Test data
• Input into weekly reports and dashboards for compliance
• Requesting and issuing PO numbers for all work carried out and authorising invoices
• Generating and Running Fleet List
• Liaising with Supply Base to ensure Brake Testing Schedules can be achieved
• PO Query, Review & Resolution
• Any reasonable request by a member of the management

Fleet Administrator - You:

• Excellent communications skills, verbal and written
• Experience of working in a fast paced and dynamic environment
• Knowledge of Microsoft Outlook, Excel, and Word
• Ability to work alone and within a team
• Ability to multitask efficiently within a dynamic and fast paced transport environment
• Previous fleet administration experience (desirable)

Benefits:

• 29 days holiday (including Bank Holidays) increasing with each year of service to a max of 33
• Life Assurance
• Free onsite parking
• Free Annual Eye Test
• Access to BHN Rewards Network
• Informal Reward Scheme
• Refer A Friend Scheme
• Employee Assistance Programme
• Wellbeing Programme and Initiatives
• Mental Health First Aid support

To submit your CV for this exciting Fleet Administrator opportunity, click ‘Apply’ today

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