Fleet Compliance Administrator

Fleet Compliance Administrator

Location: Doncaster, South Yorkshire
Salary: £26,509.50 per annum
Job Type: Full-time, Permanent
Hours: Monday to Friday, 40 hours per week

About the Role

Excel Resourcing is recruiting for a Fleet Compliance Administrator to support the efficient administration of a busy fleet operation in Doncaster.

This is an excellent opportunity for an organised and detail-oriented administrator looking to develop their career within fleet management and transport operations.

You will be responsible for maintaining accurate vehicle records, coordinating essential vehicle administration and supporting compliance processes to ensure the fleet department operates efficiently.

Key Responsibilities

Coordinate vehicle servicing, inspections and MOT appointments, ensuring all relevant records and documentation are maintained.

Maintain and update fleet databases, ensuring vehicle information is accurate and up to date.

Organise and maintain vehicle records, certificates, legal documents and associated paperwork.

Monitor vehicle licensing requirements and maintain toll account records, preparing information for monthly financial reconciliation.

Update vehicle insurance records and ensure fleet information is accurately recorded.

Administer congestion charges, parking notices and other vehicle-related penalties.

Coordinate hire vehicle arrangements and maintain accurate records of vehicle allocation and usage.

Manage the distribution and recording of fuel cards.

Liaise with operational managers regarding driving-related penalties, fines and outstanding documentation.

Enter vehicle maintenance and repair costs onto internal systems, checking invoices and records for accuracy.

Raise purchase orders and ensure costs are allocated to the correct departments or cost centres.

Produce fleet reports and vehicle lists as required.

Provide general administrative support, including data entry, filing, correspondence and document management.

Assist with other administrative duties to support the smooth running of the department.

Skills and Experience Required

The ideal candidate will have:

Previous experience in an administration role within a busy office environment.

Good working knowledge of Microsoft Office, particularly Excel, Word and Outlook.

Excellent organisational skills and strong attention to detail.

The ability to manage competing priorities and meet deadlines.

Strong written and verbal communication skills.

A confident and professional telephone manner.

The ability to work independently and as part of a team.

Good IT skills and experience maintaining databases and accurate records.

Experience in fleet administration, transport operations, vehicle maintenance or compliance would be advantageous. An understanding of vehicle documentation and road traffic requirements would also be beneficial.

Candidates should ideally have at least five GCSEs or equivalent qualifications, including English and Maths.

Salary and Working Hours

Salary: £26,509.50 per annum.

Working pattern: Monday to Friday, 40 hours per week.

The available working hours are:

8:00am – 4:30pm, including a 30-minute unpaid lunch break.

8:30am – 5:00pm, including a 30-minute unpaid lunch break.

How to Apply

If you are an organised administrator with excellent attention to detail and are looking for a permanent opportunity within fleet and transport administration, we would love to hear from you.

Apply today through Excel Resourcing to be considered for this opportunity

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