Medical Secretary

Job Title: Medical Secretary

Location: Reaside Clinic, Birmingham Great Park, Rubery B45 9BE

Hours: 37.5 hours per week Monday – Friday 9.00am – 5.00pm

Trust: Birmingham and Solihull Mental Health NHS FT

Role type: Temporary for 3 – 6 months

Role details

To provide a comprehensive, reliable, confidential secretarial and admin service to support the Consultant Psychiatrist and clinical team. To ensure the smooth running of the team which includes; Consultant Forensic Psychiatrist, Specialist Registrar, Senior House Officer, Occupational Therapist, Senior Nurse, Community Psychiatric Nurse, Social Worker and Pharmacist.

Duties & responsibilities

• The post holder will be responsible for providing a confidential, professional and competent service to the Consultant Psychiatrist and the multi-disciplinary clinical team. To act as liaison link to the multi-disciplinary clinical team, ensuring accurate and up to date information sharing and communication in relation to patient care in accordance with guidelines of the Care Programme Approach.
• Responsibility for providing a comprehensive secretarial and administrative service to the Consultant Psychiatrist and members of the medical team.
• Maintain good working relationships with all members of the multidisciplinary team.
• Liaise with a wide range of health service personnel, including those at a senior level within the Division, together with a wide range of outside agencies and organisations including General Practitioners etc.
• To be able to deal tactfully and effectively with crisis calls and calls of a highly sensitive nature, using analytical and judgement skills
• Responsibility for accurate entries on to the patient information system on a day of receipt, ensuring all multi-disciplinary teams/nursing staff have access to the up to date information in relation to the care of the patient is made on daily basis
• Word/text processing, transcription from digital dictation, admission summaries, discharge summaries, Mental Health Review Tribunals, Hospital Managers reports and any ad hoc requirements of the team.
• Taking receipt of referrals to the medical team, recording and action as appropriate
• To attend a variety of meetings and take minutes, as directed by the Consultant Psychiatrist, Team Manager or Administration Manager and also to provide cover in the absence of colleagues

You’ll learn the following whilst working at the trust:

• An in depth understanding of the roles and responsibilities involved in working within the NHS
• Knowledge of the systems used, to effectively complete your role to the highest standard at all times
• A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

You’ll have the following skills/experience:

• Knowledge of Microsoft Office Packages including Outlook & Teams
• Minute taking skills
• Audio tying and dictation skills
• NHS experience (highly desirable)
• Excellent communication skills

As a member of NHS Professionals, you have fantastic benefits:

• Competitive pay rates- work this week, get paid next week
• Essential support when you need it- 24/7 365 days- call us anytime
• Multi locational- work across neighbouring Trusts
• Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
• Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
• Training and development opportunities- Keep up with the essentials and more
• Build holiday allowance for every shift you work- your work life balance is important to us
• Stakeholder pension scheme available- a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

Apply Today

By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

Disclaimer

Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.

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