Project Administrator (Construction / Fit-Out)

Role Overview
Interior Fit-Out Contractror seeking a full-time Project Administrator with a strong construction background to support our busy office operations in London. In this key role, you will work closely with the Office Manager and site teams to ensure the smooth flow of administrative and operational tasks. You'll be part of a supportive and fast-paced environment with room to grow.
Experience in Procore Construction Software is essential with knowledge or experience in using 1Breadcrumb health and safety software.

Role Purpose:
Provide comprehensive administrative support for construction contracting activities, ensuring smooth workflow across procurement, compliance, and site logistics, while maintaining accurate digital records using platforms like Procore and 1Breadcrumb.

Key Responsibilities:

• Support the tendering and procurement process by issuing purchase orders, tracking quotations, and verifying delivery dockets
• Reconcile supplier statements and maintain clear records
• Actively support the project lifecycle through coordination of site documentation, reporting, and compliance

This West London-based construction company specialising in commercial interior fit-outs and refurbishments. We work on high-quality, deadline-driven projects across the commercial sector, including Offices, Education and Healthcare. We pride ourselves on our attention to detail, strong team culture, and commitment to delivering outstanding results for our clients.

Communicate with suppliers and subcontractors regarding pricing, deliveries, and issue resolution
Research and obtain competitive quotes for materials and services
Support resolution of delivery and invoicing queries with project teams
Input and maintain contract documents, RFIs, submittals, and drawings within Procore
Use 1Breadcrumb to manage and audit site inductions, SWMS, and subcontractor compliance
Liaise with suppliers and subcontractors to confirm orders, delivery times, and H&S documentation
Maintain logs for variations, change orders, and financial tracking
Assist in preparing H&S files and O&M manuals using Procore's document management feature Action Plan
Provide general support to project managers and site teams from a commercial/admin perspective
Monitor project in boxes and file correspondence appropriatelySkills/Experience:

Strong background in construction administration
Excellent time management and multitasking skills
High attention to detail and accuracy
Strong communication skills (verbal and written)
Team-oriented with a proactive, solution-focused attitude
Proficient in Microsoft Office 365 (Excel, Word, Outlook)
Proficient in Procore (including procurement, documents, and financial tools)
Familiar with 1Breadcrumb for subcontractor onboarding and compliance
Excellent attention to detail, especially in documentation and cost checking
Able to interpret quotations and match against PO/delivery Why Work with Us?

Join a growing commercial construction company with a strong reputation in London
Be part of a collaborative and supportive team environment
Stable full-time, permanent role with structured hours (8:00 AM - 4:30 PM)Opportunity to expand your role over time and contribute to exciting projects

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