Buying Administrator

Buyers Admin Assistant

Salary: £27,000 – £29,000 per annum

Benefits: 25 days holiday + bank holidays, enhanced maternity leave, health insurance

Location: Trafford Park, Greater Manchester

Department: Product

Position Type: Full-Time, Permanent

Reporting To: Junior Buyer / Head of Buying

About the Role

Are you a proactive, detail-oriented individual with a passion for product and retail? We are seeking a Buyers Admin Assistant to join a dynamic Product team.

In this central support role, you will be key to keeping the buying function running smoothly, efficiently, and on schedule. From critical path management and data precision to sample coordination and supplier liaison, you’ll gain hands-on, foundational experience across the full product lifecycle.

Key Responsibilities

• Critical Path Management: Track and maintain the critical path from initial brief through to product launch, highlighting any potential risks or roadblocks in weekly team meetings.
• Data & System Integrity: Maintain accurate product and pricing data, create SKUs, and update range plans across internal systems.
• Technical & Compliance Tracking: Coordinate the technical assessment process, checking reports and certificates to ensure compliance and timely approvals.
• Supplier Communication: Liaise clearly and directly with suppliers to capture product data, design files, packaging, manuals, and order assets.
• Product Listings & Knowledge: Collaborate with Buyers to build market-leading product content and build in-depth knowledge of product ranges.
• Sample Coordination: Manage, organize, track, and store product samples at every stage.
• Quality Assurance: Review supplier inspection reports and escalate any potential shipment risks promptly.

What We Are Looking For

• Attention to Detail: A "right first time" approach with high standards for data accuracy and process management.
• Fast-Paced Adaptability: Comfortable working in a fast-paced environment, prioritising tasks, and meeting tight deadlines.
• Strong Communicator: Excellent written and verbal communication skills with the ability to build strong relationships with suppliers and cross-functional internal teams (Merchandising, Marketing, Technical).
• Enthusiastic & Driven: Passion for product, commercially minded, confident, and resilient when faced with setbacks.

Why Apply?

• Competitive Package: Salary between £27,000–£29,000 with 25 days holiday (+ bank holidays), health insurance, and enhanced maternity pay.
• Career Growth: Gain wide-ranging exposure across buying, merchandising, and product development functions, establishing a solid foundation for your long-term career progression.
• Great Culture: Join a collaborative and energetic team environment.

How to Apply -

If you have great attention to detail, strong organisational skills, and a passion for product, we’d love to hear from you! Apply today with your CV to discuss the role in more detail

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