Accounts Assistant

Location: HQ - Sydenham
Employment Type: Full-Time
Department: Accounts & Finance
Reporting To: Company Secretary / Senior Management

About Client

My client is a growing building services organisation delivering specialist services across ventilation, heating, air conditioning and electrical works.

Through our divisions, we work across residential, social housing, commercial and construction environments, supporting clients throughout London, the South East and further afield.

The Role

The Accounts & Finance Assistant will play an important role in maintaining accurate financial records across the group.

The successful candidate will support the Company Secretary with purchase and sales ledger functions, invoicing, payment reconciliation, credit control and general financial administration.

This position would particularly suit someone with previous experience working within construction, building services, property maintenance, facilities management or a similar service-based organisation, where jobs, purchase orders, subcontractor costs and client invoicing need to be carefully tracked.

You will work closely with our operational and administrative teams to ensure that financial information within Xero, Joblogic, GoCardless and other company systems remains accurate and up to date.

Key Responsibilities

The role will work closely with our operational teams and therefore a good understanding of job management software is important.

Responsibilities will include:

• Reviewing completed jobs within Joblogic prior to invoicing.
• Checking job costs, labour, materials and subcontractor information.
• Ensuring customer purchase orders are recorded correctly.
• Checking quoted values against invoiced values.
• Identifying completed but uninvoiced jobs.
• Supporting reconciliation between Joblogic and Xero.
• Reviewing outstanding purchase orders.
• Assisting with contract and project profitability information.
• Ensuring financial records accurately reflect operational activity.

Previous experience with Joblogic or a similar CRM/job management system would be highly desirable.

Construction & Contract Administration

The successful candidate should ideally understand the financial processes associated with construction and building services companies, including:

• Purchase orders.
• Job costing.
• Subcontractor invoices.
• Labour and material costs.
• Applications for payment.
• Variations and additional works.
• Retentions where applicable.
• Customer portals and invoice submission requirements.
• Contract references and purchase order compliance.

Experience working with housing associations, local authorities, facilities management companies, construction contractors or commercial property clients would be advantageous.

Essential Skills & Experience

We are looking for someone who is:

• Experienced in an accounts, finance or bookkeeping environment.
• Confident using Xero.
• Experienced with purchase ledger and sales ledger processes.
• Comfortable raising invoices and processing supplier invoices.
• Experienced with bank and account reconciliation.
• Comfortable undertaking credit control.
• Highly organised with strong attention to detail.
• Confident using Microsoft Excel, Outlook and other Microsoft Office applications.
• Comfortable working across multiple systems.
• Able to communicate professionally with customers, suppliers, subcontractors and colleagues.
• Able to prioritise workloads and work to deadlines.
• Comfortable working within a busy and growing organisation

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