Academic Administrator

Academic Administrator

Contract Type: Permanent, Full time, Term time plus

Salary: £28,000 per annum (c£37,000 FTE)

Closing Date: 30th September 2026

This is a term time role for someone who can combine meticulous systems thinking with calm, reliable day-to-day administration to keep the Deputy Head Academic’s (DHA) office and the wider academic team organised and operational. You will support academic leadership by managing complex diaries, owning key academic trackers (lesson observations, work scrutiny, exam timetables) and delivering accurate, timely papers and minutes — all while improving administrative workflows to make academic processes easier for staff and clearer for pupils.

What you'll be doing

• Provide executive EA and confidential secretarial support to the Deputy Head Academic: complex diary management, correspondence, academic letter writing and preparing briefing packs.
• Run meeting administration for Heads of Department, Academic Committee and academic pupil voice groups: prepare agendas and papers, attend, take accurate minutes and publish action points.
• Design and maintain the master trackers for lesson observations, learning walks, work scrutinies, departmental reviews and probation documentation.
• Manage daily cover (planned and emergency), maintain cover registers and produce usage reports.
• Maintain the central Curriculum List, Scholar/SEND registers and input academic extras into iSAMS as required.
• Collate incoming pupil academic data and external exam results for new pupils, working with Admissions and Heads of Year.
• Support exam timetabling logistics, room/set allocations and re-rooming for exams or events via iSAMS and liaison with the exams team.
• Oversee the Diploma portal: monitor submissions, produce completion reports and escalate issues to the DHA.
• Prepare weekly academic bulletins, contribute to parent communications and collate, edit and format academic publications and handbooks.
• Maintain the DHA’s ISI inspection evidence portfolio, the master academic policy log and GDPR-compliant electronic filing systems.
• Maintain accurate CPD and training records for academic staff and support the Director of Studies during busy periods.

What we're looking for

Essential

• Strong organisational skills with attention to detail; able to prioritise and remain calm under pressure.
• Experience of an administrative or support role handling data tracking, routine communications and day to day administration.
• Advanced IT skills and proven data-management experience; confident building and maintaining spreadsheets and central data lists.
• Excellent written and verbal communication; comfortable preparing formal letters, reports and accurate minutes.
• Approachable team-worker who can also work independently and manage confidential information appropriately.

Desirable

• Experience with iSAMS and Google Workspace.
• Experience of operational improvements or workflow design within a school setting.

About the team or department

You will be based at Cranleigh Senior within the academic office and report directly to the Deputy Head Academic. The post supports Heads of Department, Heads of Year, the Director of Studies and the academic Senior Management Team, providing a central, school-wide administrative hub for curriculum, assessment and compliance activity.

What we offer

• Aviva pension (8% employer / 4% employee)
• Life assurance at 3x base salary
• Fee discount for eligible children (subject to availability)
• Access to school sports facilities (gym, squash, tennis, pool, 9-hole golf course)
• Free lunches during term time, onsite parking, cycle to work scheme and employee assistance programme

About us

Cranleigh Senior is a school with a strong academic focus. This role sits at the heart of academic operations, supporting inspection preparedness, curriculum administration and the delivery of academic priorities.

Cranleigh Senior is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All offers of employment are subject to satisfactory references, qualifications, experience checks, medical clearance, enhanced DBS checks, social media checks, and documentary evidence showing your entitlement to work in the UK.

How to Apply

For further details about the role, please visit our website:

Candidates are requested to submit a brief letter of application (no more than one side of A4), together with the online application and supported by a full CV (via the ‘Apply now’ button) as soon as possible and no later than 9:00 am 30th September 2026. Applications are considered as they are received and therefore the vacancy may close sooner than advertised.

Cranleigh School recognises the positive value of diversity, promotes equality and challenges discrimination. We welcome and encourage job applications from people of all backgrounds.

All applicants must have the right to work in the UK

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